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Assistant / Junior Executive, Sales

Assistant / Junior Executive, Sales

Thai OdysseyPetaling Jaya, Selangor, Malaysia
5 days ago
Job description

Passionate About Hiring People | I Believe Hiring Will Be The Most Important Step Towards Organization's Success

Key Responsibilities :

1. Corporate Sales & Voucher Fulfilment

Support the full lifecycle of corporate voucher sales through documentation, coordination, and reporting.

  • Assist in preparing corporate quotations, proforma invoices, and tracking payment confirmations.
  • Issue vouchers after payment verification and update internal logs accurately.
  • Coordinate delivery of vouchers and ensure acknowledgment from clients.
  • Maintain up to date digital and physical records of all voucher related documents.
  • Assist in preparing monthly reports on voucher inventory and sales performance.

2. Event Coordination & Logistics Support

Provide support during internal and external events to ensure smooth execution.

Pre Event :

  • Assist in logistics preparation : packing, labeling, documentation, and materials arrangement.
  • Coordinate delivery schedules with the warehouse and logistics teams.
  • Prepare checklists, attendance sheets, and assist with poster or signage printing.
  • During Event :

  • Support booth setup and manage basic logistics on-site.
  • Provide staff coordination assistance and restocking support.
  • Post Event :

  • Receive and count returned stock and reconcile with system records.
  • Collect and file all event sales summaries, receipts, and claims for submission.
  • Assist in organising and returning remaining stock to the warehouse.
  • 3. New Outlet Opening Support

    Assist in administrative and logistics preparation for new outlet launches.

  • Track and verify the delivery of opening stock, equipment, and supplies.
  • Help maintain opening checklists and update progress in shared documents.
  • Assist on site during outlet setup and launch to support the operations team.
  • 4. Inventory & Supply Chain Support

    Assist in the coordination of stock orders, documentation, and returns across outlets.

  • Consolidate monthly and bi monthly product orders from outlets using standard templates.
  • Prepare and review draft Purchase Requisitions (PRs) with item details and justification notes.
  • Track PR submissions, approvals, and follow up with relevant departments when needed.
  • Coordinate with outlets and warehouse teams for returns, disposal, or movement of stock.
  • Support the preparation of monthly inventory usage reports and maintain related files.
  • 5. SPA Rating Application Support

    Help coordinate the documentation and logistics required for outlet ratings.

  • Collect forms, photos, and supporting documents required for SPA application or renewal.
  • Assist in scheduling site cleanings and deliveries of inspection materials.
  • Provide clerical support during SPA inspections and maintain rating records.
  • 6. General Administrative & Clerical Duties

    Support routine office and operations administration to ensure accuracy and timely completion of work.

  • Compile, scan, and organise operational documents (PRs, invoices, reports, checklists, etc.).
  • Perform basic data entry and document checking to ensure completeness and accuracy.
  • Track submission timelines and follow up to ensure deadlines are met.
  • Maintain and update filing systems, both physical and digital, for easy document retrieval.
  • Provide general clerical support including printing, photocopying, and preparing simple reports.
  • Requirements

    1. Education & Experience

  • Minimum Diploma in Business Administration, Event Management, or a related field.
  • 1–2 years of experience in administrative, sales support, or clerical roles.
  • High attention to detail and accuracy in data and document checking.
  • Proficient in Microsoft Office (Excel, Word) and Google Workspace (Docs, Sheets).
  • Strong organisation skills with the ability to manage multiple tasks and meet deadlines.
  • Good interpersonal and communication skills for coordination and follow ups.
  • Able to work independently with minimal supervision while supporting the broader team.
  • 3. Other Requirements

  • Willingness to support events and outlet openings during weekends or outside standard hours if required.
  • Comfortable with basic logistics work and assisting in on site operational activities.
  • Seniority level

  • Entry level
  • Employment type

  • Full-time
  • Industries

  • Wellness and Fitness Services
  • #J-18808-Ljbffr

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    Sales Executive • Petaling Jaya, Selangor, Malaysia

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