Operations Assistant (Admin)

Responsibilities

Communication & Liaison :

Serve as the primary point of contact and communication among store teams, Area Managers, the

Regional General Manager , and the head office on all operational and reporting matters. Meeting Coordination :

Organize and manage regional and team meetings, including scheduling, venue preparation, taking meeting minutes, distributing notes, and arranging food and beverages. Administrative Follow-Up :

Communicate and follow up with Area Managers and store outlets to ensure timely submission of essential documents, such as claims, training lists, and KPI reports. Reporting & Data Management :

Prepare and compile various operational reports (daily, weekly, monthly) and maintain accurate master records for the region, including outlet information, organization charts, and licenses. Financial Administration :

Coordinate the submission of invoices, credit notes, and payment slips to the Finance / Admin teams and monitor various payments, including those from sub-tenants and contractors. Claims & Payments Management :

Oversee the timely approval and processing of all claims, invoices, and payments, while also managing specific requests like flight tickets and accommodation for the Regional General Manager. HR & Training Support :

Compile and manage training checklists for new staff and coordinate with Area Managers, region trainer and outlets for group trainings. Requirements

Candidate possess at least a

Diploma

in Business Administration, Retail Management, or related field. 1-2 years

of relevant experience in operations, administration or compliance support. Exceptional proficiency in Microsoft Office ( Word, Excel, PowerPoint,

and

Outlook ) Ability to communicate clearly in

Bahasa Malaysia, English

and work well with others Good organizational, multitasking and time management skills. Flexible and adaptable to changing priorities in a fast-paced environment. Applicants must be willing to work in

Auto City-Perai or Bagan Luar-Butterworth

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