Executive - Shipping (Fresh Graduate)

RESPONSIBILITIES

• To ensure Sales Order data in D365 are available and accurate as per latest update by Sales / Marketing.
• To raise vessel booking to shipping agent with accurate information.
• To ensure booking confirmation received with correct required information.
• To communicate with agents / liner for shipping quotation.(CIF shipments)
• To communicate with agents / liner on return cargo arrangement from customer.
• To arrange for container booking request to forwarding agent.
• To monitor / ensure PIC follow up on container delivery by Haulage Company.
• To check and verify shipment release before forward to QA department.
• To prepare and check all shipping document before forward to related parties such as Invoice, packing list, shipping instruction etc.
• To check e-PR / invoice received from agent before submit for approval.
• To ensure 3rd party documents / supporting document required being obtained on timely basis.
• To ensure payment is secured before shipments is made. To follow up with account / sales department for LC and T / T in advance.
• To observes and implements policies, procedures and work instruction for the department.
• To provide suitable training for staff to ensure they are well trained to carry out function effectively.
• To assist in sourcing of shipping rates and rates negotiation.
• To prepare and monitor container / loading planning.
• To check e-PR and PO issuance by Shipping Department.
• To check and verify Marine Certificate of Insurance issued for CIF shipment and Debit Note from insurance company.

REQUIREMENTS

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