Administrator (Event Management & Procurement) - Administrative

Administrator (Event Management & Procurement) - Administrative

PwC Malaysia Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Responsibilities

• Provide professional administrative support.
• Act as a liaison between the people you support and the rest of the functions in the firm.
• Manage diaries, work with Central Travel Assist (CTA) team on travel arrangements, claim submissions, meeting coordination support, and event coordination with Central Events Assist (CEA) team. Monitor driver matters where relevant and liaise with Internal Firm Services (IFS) support teams (Facilities & Services, Human Capital, IT, etc.) on administrative matters such as replenishment of pantry items, partner and director leave matters, toner / paper for printers, and general administrative tasks as they emerge.
• Act as a liaison between Central Procurement Assist (CPA) Key Buyers, Budget Owners (requesters) and Finance Accounts Payable.
• Negotiate with vendors / suppliers.
• Organise and safekeep documentation via vendor management platforms / tools and maintain current vendor profiles.
• Process purchase requisitions, purchase orders, receipts, payment submissions, and respond to order issues.
• Process Third Party Vendor / Supplier onboarding.
• Research support and information gathering to keep the catalogue of suppliers current and relevant.
• Coordinate presentation slides, proposals and client deliverables.
• Backup for peers and perform their scope when needed.

Preferred Skills

Additional Application Instructions

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