PROJECT EXECUTIVE / ADMIN
FAITHVIEW MANAGEMENT SDN BHDMalacca City, Malacca, Malaysia14 hours ago
Job descriptionHandle the documentation process, including establishing and maintaining project records. Ensure timely follow-up on incoming documents and drawings. Distribute the documents to the relevant personnel or departments and maintain proper records and filing systems. Take initiative and liaise with authorities and consultants for approval or renewal of necessary documents within the given time frame. Proactively update and maintain tracking lists for outstanding matters and unresolved issues, ensuring regular follow-ups until resolved. Take initiative and liaise with contractors to ensure construction works conducted according to specification and complete within time frame. Work closely with internal departments to address issues related to the projects under your charge. Ensure alignment and collaboration between departments to meet project requirements and timelines. Candidates are required to visit the site to monitor progress and oversee site activities. Perform any other tasks as required by the Project Manager or as needed to support project delivery. Minimum Diploma or Degree in Architecture, Building, Civil Engineering, Construction Management, or any equivalent field. At least 2 years of relevant experience in property development or working within a developer environment. Good working attitude, self-initiative, and the ability to organize, plan, and meet deadlines. Strong sense of responsibility, ability to work well under pressure, and manage multiple tasks simultaneously. Proficiency in planning software such as Microsoft Office (Excel, Word) and AutoCAD will be an added advantage. Must possess own transportation for potential outstation project visits. Willingness to travel as needed for project-related requirements. Full-time position with the flexibility to adapt to changing project demands. Able study all construction related drawings Managing multiple tasks and deadlines across various project stages requires exceptional time management skills. The ideal candidate should be comfortable working with shifting priorities and time constraints. Based at Malacca
Reporting and Communication
- Regularly report all site activities to the Project Director / Project Manager / Assistant Project Manager.
- Communicate and cooperate closely with the Project Director / Project Manager / Assistant Project Manager to ensure smooth project execution.
Documentation and Record Management
Coordination with Authorities, Consultants and Contractors
Internal Coordination
Ad-Hoc Tasks
Requirements
Educational Qualifications
Experience
Skills and Competencies
Additional Requirements
Time Management
Working Location
Faithview Group is a forward-thinking property developer with deep expertise in transforming land into thriving residential, commercial, hotel and mixed-use spaces. Based in Malacca, our diverse portfolio spans urban and rural developments across Malaysia. We are committed to excellence, sustainability, and creating a progressive work environment. With a strong track record and flexible approach, we deliver innovative, high-quality projects that generate lasting value.
Welcome to join us!
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Admin Executive • Malacca City, Malacca, Malaysia
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