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Personal Assistant to Director

Personal Assistant to Director

Formee HoldingsCyberjaya, Selangor, Malaysia
16 hours ago
Job description

⭐ Job Title : Personal Assistant to the Director

Reporting to : CEO / Director

Hours / Basis : Permanent Full-time

Location : Cyberjaya, Malaysia

About Formee Holdings

Formee Holdings is a multinational organization building a portfolio of exciting and innovative brands in the tech and retail spaces.

Formee Express, our Edutech platform, is revolutionizing the study abroad process by offering a seamless, end-to-end experience for students around the world.

Headquartered in Melbourne, Australia, with offices in Malaysia, India, Canada, China, USA, and UK, we are rapidly expanding. Our mission is simple : education for everyone, accessible anywhere.

⭐ Highlights of the role :

  • Learn from and work closely with a highly successful Entrepreneur
  • Career Progression
  • Supportive Culture
  • Global travel opportunities
  • Professional and Dynamic Team

The Opportunity

Formee Holdings is a multinational company based in Australia, Malaysia, USA, Canada, and India, which manages a portfolio of brands in the technology and beverage industries. We have an exciting opportunity for a Personal Assistant role to support the company CEO / Director with administrative tasks and management, from Monday to Friday.

The successful candidate will need to have experience with executive level administration support; from drafting emails, coordinating meetings, proposing solutions to the director on daily operational needs and working flexible hours in order to support the businesses in Malaysia and Australia.

✅ Key Responsibilities

  • Manage and maintain the CEO’s calendar, including scheduling meetings and appointments, using sound judgment and awareness of current priorities to effectively manage the CEO’s time.
  • Provide high-level professional documentation and communication support in English, including monitoring the CEO’s inbox, drafting responses, and preparing company correspondence and reports.
  • Anticipate, gather, and prepare materials for the CEO’s meetings, presentations, and briefings.
  • Deliver comprehensive administrative and operational support to the CEO.
  • Plan, coordinate, and manage logistics and communications for a wide range of internal and external meetings.
  • Coordinate communication with all trades personnel
  • Liaise with HR Managers in Malaysia, Australia and India to identify operational needs and support the CEO in implementing HQ-level initiatives.
  • Assist in managing the CEO’s LinkedIn profile and job postings.
  • Prepare correspondence, reports, and other official documents as requested by the CEO.
  • Undertake special projects and ad-hoc assignments as allocated by the CEO.
  • Collaborate with the CEO’s daytime Personal Assistant in Malaysia to ensure smooth task handovers and continuous workflow between shifts.
  • Perform general administrative duties and provide additional support as required.
  • ⭐ Essential Selection Criteria :

  • Hold a Bachelor's degree.
  • Possess strong interpersonal, communication, and English language skills (both written and verbal).
  • Highly organised, proactive, and detail-oriented.
  • Strong understanding of social media platforms and engagement strategies.
  • Good knowledge of customer service practices.
  • Proven ability to quickly learn and adapt to new systems and processes.
  • Proficient in IT applications, including Microsoft 365 and Zoom.
  • Demonstrated experience in an Executive Assistant or Executive Support role.
  • ⭐ Qualities desired :

  • Self-driven with a strong desire to excel
  • Ability to work well under pressure
  • Flexible and able to adapt to the changing and varied work settings
  • ⭐ Why Join Us

  • Career Progression - We aim to provide industry best professional development and training to ensure you thrive in your career with us.
  • Professional and Dynamic Team - Work with a close-knit, multi-disciplinary team. We support each other to achieve goals and celebrate wins as a team.
  • Supportive Culture - We support and encourage you to bring your ideas for improvement into the business.
  • If you meet the criteria above, and are keen to work in a challenging role for a growing organisation then please apply now!

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    Personal Assistant • Cyberjaya, Selangor, Malaysia

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