Manager, Company Secretary

The Manager, Company Secretarial, holds a senior-level role responsible for overseeing and managing various aspects of corporate governance, legal compliance, and administrative functions related to the company's board of directors, shareholders, and regulatory requirements.

Key Responsibilities :

• Lead the planning, coordination, and execution of board meetings, committee meetings, and annual general meetings.
• Collaborate with senior management and board members to establish meeting agendas and ensure effective meeting preparation.
• Review and approve meeting minutes, resolutions, and other documentation for accuracy and compliance.
• Stay updated with evolving laws, regulations, and corporate governance standards, ensuring the company's adherence to these requirements.
• Provide guidance on legal matters, contracts, agreements, and regulatory changes to internal teams and stakeholders.
• Lead the drafting and review of complex legal documents and agreements.
• Oversee the meticulous maintenance of statutory records, registers, and documentation, ensuring they are complete, accurate, and well-organized.
• Implement secure and efficient systems for record storage and retrieval as required by law.
• Provide expert guidance to directors on governance practices, regulatory compliance, and board effectiveness.
• Develop and enhance board orientation materials, board packs, and presentations to facilitate informed decision-making.
• Collaborate with senior management to implement strategic initiatives aligned with corporate governance goals.
• Take the lead in planning and organizing board meetings, committee meetings, and general meetings.
• Prepare meeting agendas, collate relevant documents, and distribute materials to attendees.
• Attend meetings, record minutes, and prepare accurate and timely minutes and resolutions.
• Interface with regulatory authorities, government agencies, and external consultants, ensuring timely and accurate compliance filings.
• Prepare and oversee the submission of regulatory documents, disclosures, and reports.
• Manage communication with shareholders, addressing inquiries, and handling routine shareholder-related matters together with the share registrar.
• Supervise the preparation and distribution of shareholder-related communications, notices, and proxies.
• Ensure the accurate maintenance of the shareholder register and prompt updates as needed.
• Contribute to the formulation and refinement of corporate governance policies, ensuring alignment with industry standards and best practices.
• Monitor adherence to company policies, recommending updates as required, and promoting a culture of compliance.
• Develop an annual secretarial compliance calendar for public listed companies and non-public listed companies.
• Provide guidance, mentorship, and oversight to junior team members within the company secretarial department.
• Foster a collaborative and efficient work environment that supports professional growth and development.

Qualifications and Skills :

The company is a global shared services provider enabling clients with finance and accounting services, people department support, analytics, data management, credit & collections and strategic procurement.

Perks and benefits include dental, medical, and staff discount for flights.

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