Senior Coordinator

Overview

VML Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Join to apply for the Senior Coordinator role at VML. This role acts as the key coordination point for multiple senior stakeholders (HODs), ensuring smooth operations, high-quality event execution, and proactive problem-solving in a fast-paced, creative environment. Responsibilities

Supports HODs on Administrative Tasks, including calendar management, meeting setup, travel arrangements, Maconomy (leave application, expense claims, timesheets, department approvals), and ad hoc follow-ups. Office Business Travel Arrangement and Booking : plan and execute travel and related arrangements. Event Coordination : plan and execute company events, coordinate logistics for events, manage budgets and timelines. Administrative Support : liaise with meeting spaces, coordinate vendor gifting, and manage internal / external distribution. Essential Skills & Experience

Stakeholder management with senior leaders, clients, and vendors. High-level coordination skills for calendars, travel, and event logistics. Event planning and execution in-house and offsite. Organizational skills with attention to detail; ability to track multiple moving parts. Problem-solving, resourcefulness, and ability to work independently. Mobility, energy, and ability to manage last-minute changes; approachable and mature. Strong communication in English (local language is a plus). Tech proficiency : MS Office / Google Workspace, calendar tools, basic event tech (AV, Teams / Zoom). Industry fit : experience in creative, media, events, hospitality, or similar fast-paced environments preferred but not mandatory. Minimum Eligibility

Education : Diploma or Degree in Business Admin, Events Management, Communications, or related field (or equivalent experience). Experience : 4–6 years in coordination, events, or admin roles; at least 2 years supporting senior stakeholders. Language : Fluent in English; other languages a plus. Availability : On-site work, attendance at events, and ability to work outside standard hours as needed. Work Style : Independent, proactive, and comfortable with ambiguity. We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. We’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process. VML is an equal opportunity employer and considers applicants for all positions without discrimination. We are committed to a culture of respect where everyone belongs and has the opportunity to progress in their careers. This is a WPP (VML) agency.

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