Personal Assistant to Director

Responsibilities

Calendar and schedule management

Organizing meetings, appointments, and events, and reminding the employer of important dates and deadlines.

Meeting minutes taken & prepare meeting agenda

Taking notes for several types of meeting.

Travel coordination

Arranging and booking flights, accommodation, and ground transportation, as well as creating itineraries.

Communication

Screening phone calls, managing emails, and acting as a point of contact for internal and external clients. Follow up work progress and status from managers and staff.

Administrative support

Drafting correspondence, preparing reports and presentations, and maintaining filing and database systems.

Personal errands

Performing tasks like shopping, scheduling home maintenance, and handling other personal requests.

Research and projects

Conducting research and assisting with special projects as needed.

Other tasks

Any other duties that will be assigned from time to time by the Management.

Qualification

Possess a recognized Diploma / Degree in Business Administration or related qualifications.

Requirement Skills

Minimum 2 to 5 years working experiences in secretary or personal assistant.

Analytical, have the ability to work independently with good interpersonal skills.

Able to work independently with minimal supervision.

Good command of written and spoken English, Bahasa Malaysia and Mandarin. Must able to speak fluent Mandarin. "We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

Possess strong credit control administrative abilities with good organization, communication and excellent interpersonal skills as well as strong negotiation skills.

A team-player with a strong commitment to department / company.

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