Purchasing Clerk

Qualifications

Minimum requirement in SPM or Diploma. Requirements : - Fresh graduates are encourage to apply

• Able to communicate well both in written and spoken in English and Malay
• Fast learner with good attitude, able to meet tight deadlines
• Computer literate : MS Word / Excel / PowerPoint / Outlook Job Descriptions : - Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates.
• Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Collaborate with various departments to determine their procurement needs.
• Prepare purchase orders, ensuring accuracy and compliance with company policies and procedures.
• Send purchase orders to suppliers and monitor their fulfillment.
• Establish and maintain good relationships with suppliers and vendors.
• Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing.
• Negotiate favorable terms, conditions, and discounts with suppliers to optimize cost savings for the company.
• Monitor stock levels and anticipate future needs.
• Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained.
• Recognize potential stock shortages or excesses and take appropriate action to address them. Conduct market research to identify new suppliers, products, and technologies.
• Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions.
• Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Address any discrepancies or issues related to purchases, such as incorrect shipments, damaged goods, or delays.
• Collaborate with suppliers and internal stakeholders to resolve problems promptly and effectively. Assist in developing and monitoring departmental budgets.
• Ensure that purchasing activities align with approved budgets and financial guidelines.
• Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance.
• Generate reports for management review to provide insights and support decision-making processes.