Senior Facilities Coordinator

Overview

JLL Seksyen 10, Federal Territory of Kuala Lumpur, Malaysia

JLL Seksyen 10, Federal Territory of Kuala Lumpur, Malaysia

Responsibilities

• Lead team to manage day-to-day workplace services activities for the facility.
• Serve as the on-site key point of contact for key stakeholders and clients.
• Identify and propose changes to improve operational and experiential aspects.
• Oversee facility management and maintenance program.
• Conduct regular management and operations meetings with the client.
• Manage employee satisfaction, budget, and ad-hoc requests.
• Manage the Front Office operations on Monday to Friday from 8 : 30 am to 6 : 00 pm.
• Managing the FOH and meeting rooms, keeping them tidy, neat and professional looking.
• Repair and maintenance of office equipment.
• Oversee the daily operations and maintenance of the facility including kitchenware (e.g., microwave, coffee machines).
• Maintenance of overall office infrastructure (carpets, flooring, plants, etc.).
• Maintenance of IT server and NOVAC system.
• Maintenance of MEP equipment.
• Liaison with building management and other relevant vendors / service providers.
• Maintain vendor records and contract renewals.
• Oversee emergency plans, fire drills, and safety audits.
• Invoice tracking and monitoring.
• Prepare monthly report for expenses.
• Check the sound system, turn on the TV and projector.
• Check the printer, refill paper, and clean.
• Check stationery and refill stock as needed.
• Prepare stationery or other necessary items for events / workshops.
• Facility Operations : oversee daily facility operations, including maintenance, cleaning, and security services.
• Coordinate workspace setups, relocations, and reconfigurations.
• Manage meeting room bookings and audio-visual equipment.
• Ensure compliance with health and safety regulations.
• Coordinate office services (e.g., workspace setup, A / V, catering, reception).

Vendor Management

Client Relations

Asset Management

Administrative Support

Project Support

Emergency Preparedness

Qualifications

Seniority level

Employment type

Job function

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