PROJECT COORDINATOR

The Project Coordinator is responsible for three core areas of operation :

1. Supplier, Logistics, and Procurement Coordination

Act as the primary liaison between the VCE project team and all external suppliers / vendors .

Manage all project transportation and logistics , ensuring timely and cost-effective movement of specialized M&E materials and equipment to and from project sites.

Facilitate material sourcing by coordinating requests, meticulously tracking delivery schedules, and verifying the receipt of materials against purchase orders and technical specifications to prevent project delays.

2. Documentation and Reporting Management

Manage the meticulous flow, submission, and tracking of all required reports (e.g., progress, quality check, inventory) between suppliers and the VCE project team.

Maintain a robust, centralized, and organized repository for all official project documentation , including contracts, technical specifications, design drawings, change orders, and meeting minutes.

Ensure all documents are version-controlled, accurately filed, and immediately accessible for quality assurance and compliance standards.

3. General Project Administration

Schedule and facilitate key internal and external project meetings, including preparing agendas and distributing meeting summaries.

Assist the Project Manager with developing and monitoring project timelines and milestones.

Support financial tracking by monitoring and processing supplier-related expenses and invoices.

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