Procurement Assistant

Responsibilities

• Generate and process routine purchase orders
• Monitor stock levels across all warehouses using SOQ reports; elevate urgent cases to Category Manager, Distribution Representative (DR), or supplier
• Maintain JIT reporting accuracy by updating SKU status within system deadlines
• Follow up with suppliers weekly to ensure timely fulfilment
• Resolve receiving discrepancies (costing, quantity, expiry, quality, barcode issues) by coordinating with suppliers and logistic team
• Handle Fixit tickets (product inquiry, expiry date, availability, complaints) and close cases
• Respond to email inquiries from outlets, suppliers, and internal teams
• Maintain 100% accuracy of supplier and item master data, including standard cost, bulk cost, order units, default suppliers, and contract terms
• Manage trade return and credit note (CN) processes
• Support budget‑controlled purchasing by coordinating with Category Manager on purchase stops, recalls, consignment deals, and ensuring purchases remain within budget variance
• Monitor 3‑month non‑moving SKUs monthly; arrange returns, corrections, or reallocation with suppliers to reduce stock holding cost
• Track 6–9 month stock nearing expiry and proactively arrange promotions, allocations, or returns to minimize stock loss

Job Requirements

#J-18808-Ljbffr