Admin cum Property Assistant

We are a property development, management, and leasing firm based in Petaling Jaya, managing a diverse portfolio of residential and commercial properties. We are committed to delivering professional service with a strong emphasis on regulatory compliance, operational efficiency, and tenant satisfaction.

Position Summary

We are seeking a detail-oriented and proactive Admin cum Property Assistant to support leasing operations, administrative functions, and basic legal documentation. This role plays a key part in ensuring smooth tenancy lifecycle management, accurate records, timely correspondence, and compliance with statutory and contractual obligations.

Key Responsibilities

• Manage end-to-end leasing documentation : letters of offer, tenancy agreements, renewals, terminations, and related correspondence.
• Liaise with tenants, landlords, and agents on leasing matters and documentation.
• Maintain accurate records of lease terms, rental schedules, and tenancy correspondence.
• Coordinate tenancy onboarding and handovers, including deposits, utilities, and checklists.
• Monitor lease expiries, notice periods, renewals, rent reviews, and terminations.
• Support tenant relations by addressing inquiries, coordinating minor requests, and escalating issues as needed.
• Ensure compliance with regulatory requirements (e.g., stamp duty, tenancy registration) and internal policies.
• Maintain up-to-date tenancy records, occupancy reports, and rental tracking in the property management system.
• Assist with invoicing and collections : prepare rent and utility invoices, monitor payments, and elevate arrears.
• Coordinate with Legal and Finance teams to ensure accurate billing and compliance.
• Liaise with external lawyers, stamp duty agents, and government bodies for documentation and filings.
• Draft and review standard correspondence, legal templates, and simple contractual amendments under supervision.
• Assist the Legal Manager with documentation such as Memorandum of Transfer (MOT) and Strata Title matters.

Office Administration

Personal Attributes

Remuneration & Benefits

#J-18808-Ljbffr