Senior Vice President

Job Purpose

To Plan, lead, direct, coordinate, manage, and supervise the activities of Procurement Technology / System and Governance, ensuring full adherence to appropriate guidelines, policies, and practices. This aims to make the organization highly competitive, generate significant shareholder value, and meet the public's transportation and recreational needs. Plan, lead, direct, coordinate, manage, and execute all Industrial Collaboration Programs (ICP) derived from high-value and strategic procurement (supply, services, and works). Additionally, plan, direct, coordinate, manage, and supervise the activities of Vendor Management for the Prasarana Group, ensuring operational and asset needs are met by maintaining a sufficient and reliable pool of vendors and monitoring their performance.

Key Accountabilities

• Spearhead and lead the implementation of the new Source-to-Pay (S2P) system and Enterprise Resource Planning (ERP) for Prasarana (end-to-end).
• Ensure proper documentation of business processes, application setups and configurations, application architectural design, system testing, issue logging, root cause analysis, and resolution.
• Strategize the work with internal and external stakeholders (implementation partners, business users, end users, Digital & Technology Division, etc.) to gather requirements, analyze, design a blueprint, and implement technology best practices.
• Conduct business needs analysis to identify key business challenges and improvement opportunities to achieve desired business outcomes.
• Define the to-be stage of processes, procedures, organizations, capabilities, solution application requirements, and performance measurements.
• Ensure the smooth running of critical business processes, including Order to Cash, S2P, and Record to Report, within ERP and related systems.
• Spearhead data analysis and analytics for management and provide technical guidance to field coordinators for data collection and reporting.
• Lead, develop, maintain, and revise / update Prasarana Procurement Policies & Standard Operating Procedures (2Ps & SOPs).
• Identify policy gaps and limitations, and implement enhancement / improvement processes to continually improve the 2Ps and SOPs.
• Act as the department's advisor on matters relating to compliance, interpretation of policies, recommendations on new regulations, International Organization Standards (ISO), Integrated Management System (IMS), and Environmental, Social, and Governance (ESG) requirements.
• Stay abreast of prevailing laws, regulations, government policies, and directives such as the Acts, General Orders, Treasury Directive Letters, and those related to procurement, customs taxation, environment construction, banking, and international trade.
• Monitor full compliance with procurement policies and procedures, guidelines, and the laws of Malaysia for Prasarana Group to ensure competitiveness, generate significant shareholder value, and fulfill public transportation needs with transparency and integrity.
• Lead and monitor the update of risk profiles and risk assessments for the Group Procurement Department to the Risk Management Department, ensuring mitigation actions are conducted accordingly.
• Lead and develop the Vendor Development or Bumiputra Vendor Development Program for Prasarana Group.
• Lead and develop, maintain, and revise an accurate vendor resource database by performing day-to-day maintenance as required, including removing vendors from the Approved Vendor List (AVL).
• Ensure the establishment of an Approved Panel List (APL) and periodically assess their performance to ensure only relevant and capable vendors are appointed and maintained.
• Spearhead and conduct Vendor Review Committees for non-performing vendors who fail to meet contract requirements.
• Jointly manage and coordinate the ICP Requirement Document (IRD) with the Technology Depository Agency (TDA) appointed by MoF, making it a key document for procurement that triggers ICP and serves as a guideline for bidders in proposing their ICP.
• Manage and monitor the progress of all Rail and Bus ICP implementations, performance, and other miscellaneous tasks such as Management Service payments to TDA, meetings, presentations, etc.
• Perform evaluation and negotiation of the ICP proposed during the tender evaluation stage.
• Perform other tasks assigned by the Head of the Group Procurement Department.

Qualifications, Skills & Knowledge