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Personal Assistant

Personal Assistant

Compass Beam CapitalKuala Lumpur, Kuala Lumpur, Malaysia
3 days ago
Job description

Operations Manager at Digitally.asia Group

We are looking for a driven, detailed and dedicated Personal Assistant to provide comprehensive support to our CEO — an inspiring entrepreneur with big ideas and an even bigger to‑do list. You will play a crucial role in ensuring the smooth operation of our CEO's day‑to‑day activities both professionally and personally.

Key Responsibilities

  • Administrative & Organizational Support : Manage the CEO’s schedule, appointments, and correspondence to ensure efficiency and productivity. This includes planning, prioritizing, and coordinating daily activities to align with strategic objectives.
  • Travel Coordination : Handle all travel arrangements, including transportation, accommodations, and meal planning for the CEO, ensuring seamless logistics for both domestic and international trips.
  • Event Participation : Travel as needed for outstation meetings, events, and functions to provide on‑site support, ensuring the CEO’s engagements run smoothly.
  • Stakeholder Relations : Maintain strong relationships with key stakeholders, including coordinating thoughtful gestures such as sending gifts, writing thank‑you notes, or organizing special initiatives to strengthen partnerships.
  • Ad Hoc Support : Assist with errands, personal tasks, and other miscellaneous duties as required, ensuring the CEO’s time is optimized for strategic priorities.
  • Research & Reporting : Conduct research on various topics, prepare reports, and provide insights to assist the CEO in decision‑making processes.
  • Confidentiality & Professionalism : Handle sensitive information with discretion and maintain a high standard of professionalism in all interactions.

Requirements

  • Proficiency in Mandarin, both writing and speaking.
  • Organizational Skills : Exceptional attention to detail, coupled with a modern sense of design and presentation. Ability to anticipate needs and proactively address potential challenges.
  • Time Management : Ability to manage multiple priorities simultaneously while meeting deadlines under pressure.
  • Tech‑Savvy : Proficient in digital tools, resources, and social media platforms. Familiarity with productivity software (eg. Google Suite) and collaborative tools is essential.
  • Communication : Fluent in English (spoken and written); additional language skills are a significant advantage. Must have excellent interpersonal skills and the ability to communicate effectively with diverse audiences.
  • Driving License : Possess a valid driver’s license and reliable personal transportation. Willingness to travel locally and outstation as needed.
  • Specialisations : Specialised skillset or experience in areas like Human Resources, Public Relations, Accounting, Legal, or Business Development etc.
  • Problem‑Solving Skills : A proactive approach to problem‑solving, with strong decision‑making capabilities.
  • Experience : 0‑5 years of professional experience; the CEO’s PA must be resourceful, adaptable, and having street‑smarts. Experience in supporting senior executives is a plus.

    • Company Culture

  • The average age of our organization is approximately 26 years old, with a strong desire for growth. Our team is comfortable providing honest feedback and maintains high standards.
  • Progressive management initiates self‑evaluation exercises, culture days, team alignment, and town hall sessions.
  • Perks include free parking, groceries, drinks, regular team‑building activities, and company trips.
  • This role offers a unique opportunity to work closely with an inspiring leader and gain valuable insights into a high‑growth entrepreneurial venture.
  • We encourage highly organized, adaptable, and excited applicants to apply!

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    Personal Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia