Internship - Finance and Accounts

Role Summary

The Intern Purchaser will assist the Finance Department in handling day-to-day procurement

operations, primarily focusing on processing internal purchase requests, obtaining competitive

quotations, and preparing Purchase Orders (PO) using SQL-based systems. The intern will

gain hands-on experience in vendor sourcing, price evaluation, procurement compliance

practices, and basic finance-related support tasks.

Key Responsibilities1. Process Internal Purchase Requests

o Receive and review Purchase Request Forms (PRFs) from various

departments.

o Confirm request details, item specifications, and urgency with the requesting

department if necessary.

Source and Evaluate Supplier Quotations

o Identify and contact at least three (3) suppliers for each item / service requested.

o Collect and compare quotations based on pricing, product specifications, lead

time, warranty, and supplier reliability.

o Summarize the quotation comparison in a price evaluation sheet for internal

reference.

Prepare and Issue Purchase Orders (POs)

o Generate Purchase Orders in the company's SQL system based on the

selected quotation.

o Ensure accuracy of vendor details, pricing, and item descriptions.

o Submit PO for internal verification and approval.

Vendor Communication and Coordination

o Email the verified Purchase Order to the selected supplier and CC the

requesting department for tracking purposes.

o Follow up with suppliers for confirmation of PO receipt and estimated delivery

date.

Documentation and Record Keeping

o Maintain organized records of PRFs, quotations, PO copies, and email

correspondences (physical and digital).

o Update PO tracking logs and procurement registers regularly.

Assist in Procurement Reporting and Monitoring

o Help prepare simple procurement summary reports (e.g., pending deliveries,

supplier aging).

o Support in updating procurement status.

Adhere to Procurement Policies and Procedures

o Ensure all procurement activities comply with company purchasing guidelines

and audit requirements.

o Maintain confidentiality of pricing and vendor information.

Support in Finance-Related Ad Hoc Tasks

o Perform any other finance or procurement-related tasks as assigned by the

superior.