Corporate Secretarial & Document Control Assistant

Corporate Secretarial & Document Control Assistant

ib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Corporate Secretarial & Document Control Assistant

ib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Company Description

Company Description

ib vogt is firmly committed to supporting the decarbonisation of the global electricity sector. The company focuses on the global development of turnkey PV plants and battery storage projects as well as the expansion of its IPP portfolio. In these areas, the company performs all integral services of the value chain from development, financing, and EPC, to O&M and asset management.

Headquartered in Berlin, Germany, ib vogt has established various offices across Europe, Asia Pacific, the Americas, and Africa as part of its presence in over 40 countries. The company works together with numerous partners globally, augmenting its in-house team of over 900 staff. ib vogt has built or has in construction more than 4 GW of PV power plants globally with a project pipeline of more than 60 GWp.

Job Description

Job Summary

We are seeking a proactive and highly organized Corporate Secretarial & Document Control Assistant to join our dynamic Corporate Secretarial team. In this hybrid role, you will take ownership of the full spectrum of corporate secretarial matters for entities across selected APAC jurisdictions. You will also play a key role in supporting the Regional Corporate Secretary and two other team members by delivering reliable document management and administrative support.

This position offers an excellent opportunity to contribute meaningfully to regional governance operations while developing expertise in a fast-paced, multinational environment. This is a full-time, on-site position, and the candidate will be required to report to the office daily.

Job Description

Corporate Secretarial Support

• Provide effective support to the Regional Corporate Secretary and Corporate Secretarial team in managing and overseeing the full spectrum of corporate secretarial matters for APAC entities, including restructuring exercises and timely filings with regulatory bodies.
• Assist the Regional Corporate Secretary in coordinating and planning Board and Shareholders’ Meeting for Singapore and other jurisdictions, including circulation of notices and meeting materials, and drafting meeting minutes.
• Assist with the incorporation of new local and foreign entities / dissolutions of local and foreign entities across the APAC region, in collaboration with external corporate secretarial service providers.
• Ensure compliance with statutory and regulatory requirements, as well as relevant laws and acts in each jurisdiction.
• Prepare and review statutory and regulatory corporate documents,and coordinate their execution and distribution across all legal entities in APAC.

Document Management And Coordination :

Compliance And Regulatory Support :

Qualifications

Requirements :

Additional Information

What We Can Offer

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Renewable Energy Semiconductor Manufacturing

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