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Accounts Payable Executive - Invoice Processing

MISC GroupKuala Lumpur, Kuala Lumpur, Malaysia

30+ days ago

Job description

Accounts Payable Executive - Invoice Processing

Responsible for the timely and accurate processing of vendor invoices in accordance with company policies, procedures, and service level agreements (SLAs).

The role ensures completeness and accuracy of invoice data, resolves exceptions, and collaborates with internal and external stakeholders to support smooth procure-to-pay (P2P) operations.

JOB PURPOSE :

Responsible for the timely and accurate processing of vendor invoices in accordance with company policies, procedures, and service level agreements (SLAs). The role ensures completeness and accuracy of invoice data, resolves exceptions, and collaborates with internal and external stakeholders to support smooth procure-to-pay (P2P) operations.

PRINCIPAL ACCOUNTABILITIES :

Invoice Processing and Travel & Expenses (T&E) Management :

Receive, review, and validate vendor invoices for completeness, accuracy, and compliance with purchase orders (POs) or contracts.
Accurately enter and post invoices in the ERP system (e.g., S4 / HANA, Coupa).
Ensure proper coding of non-PO invoices and obtain necessary approvals via workflow systems.
Monitor vendor invoices and claims to ensure payment within agreed credit term and in accordance with standard & procedures.
Monitor and validate posting of PO and Non-PO invoices, credit & debit notes and manage 3-way matching for PO Transactions
Monitor and follow up on verification and approval residing at respective Business Units (BUs) / Services Units (SUs)
Investigate and resolve invoice discrepancies or exceptions.
Liaise with Procurement and Business Units to resolve discrepancies.
Escalate unresolved issues in a timely manner to ensure payment deadlines are met.

Compliance & Controls :

Ensure adherence to internal controls, company policies, and relevant tax and regulatory requirements (e.g., GST / SST / VAT).

Maintain proper audit trails and support documentation for all processed invoices.

Comply with Financial Reporting Control (FRC) and audit requirements where applicable.

Monitoring of Accounts Payable (AP)

Monitor accuracy of monthly reconciliation between MISC’s and vendor’s books, ensuring accuracy and completeness.

Monitor AP with the aim of maintaining AP balances within the credit term

Review and analyse ageing reports to identify, investigate and provide justification for overdue and disputed invoices as well as review vendor reconciliations.

Manage escalations raised by BU / SU or vendors if Finance Service Desk is unable to resolve discrepancies.

Coordinate periodical reconciliation of vendor’s Statement of account (SOA) to identify and resolve un-reconciled items.

Reporting & Support :

Support month-end close activities by ensuring timely invoice postings and accruals.

Generate reports on invoice status (e.g., pending LOA approval, on-hold, parked) and follow up as needed.

Assist in internal and external audits by providing necessary documentation and clarifications.

Identify and recommend opportunities to improve invoice processing efficiency and accuracy.

Participate in system enhancement, automation, and standardization initiatives.

REQUIREMENT & QUALIFICATION :

At least 5 years of working experience in Accounts Payable, specifically in invoice processing, preferably in a Shared Services or high-volume environment.

Proficiency in ERP systems (e.g., SAP or S4 / HANA, Coupa).

Familiarity with P2P processes and invoice lifecycle from receipt to posting.

Degree in Accounting / Finance / Business or equivalent or Professional accounting qualification is a requirement (e.g., CIMA, ACCA or MICPA).

PLEASE NOTE THAT THIS IS A CONTRACT POSITION

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Account Executive • Kuala Lumpur, Kuala Lumpur, Malaysia