Payroll Specialist (Mandarin Speaker)

Selangor, Malaysia

Job Family Group : Human Resources Jobs

Worker Type : Regular

Posting Start Date : June 30, 2025

Business unit : Human Resources

Experience Level : Early Careers

Job Description :

If you are passionate about paying our employees efficiently, consistently and at the highest standards in a compliant manner then this is your chance! You will form part of the China payroll team to build upon your expertise and experience in driving China payroll process excellence and standards.

Where do you fit in?

HR Operations and Employee Experience delivers global HR services, remuneration and benefits to all businesses and their employees. China Payroll is responsible for the administration of Payroll and Third-Party payment processing for approximately 1600 employees supporting 9 Shell China entities with a current annual payroll of approximately USD209 million.

Reporting into the China Payroll Manager, you will be an integral part of the China Payroll team, a team of forward thinking and engaging professionals that love to work in a high-paced global environment. Together with our Regional Payroll Leadership Team, Payroll colleagues and key stakeholders, you will have a solid opportunity to re-define, standardize, and operationalize the new Global Payroll solutions for China Payroll to ensure a world-class pay experience.

What’s the role?

As the Payroll Specialist China, you will be accountable for the execution of the end-to-end payroll activities, which includes processing China monthly payroll (salary and statutory payments), verifying payroll administration activities against statutory directives / company policies and performing financial controls.

More specifically, your role will include :

Accountable for payroll processing in China ensuring on time processing of the scheduled payroll runs, handling payroll reconciliation processes, monitoring posting to finance, executing year-end and year-begin activities, transferring payroll funds, and performing regulatory reporting.

Responsible for the execution of Financial and Internal controls that assure Shell Payroll’s ongoing compliance in an increasingly complex statutory and regulatory landscape.

Responsible to monitor China statutory and legislative changes and work with stakeholders across Policy, Tax, Legal, IT, Finance and HR Team for timely implementation in Shell’s payroll landscape.

Participate in Payroll Accounting Finance Backlog sessions and follow-up action items to ensure outstanding open items are managed in the financial books.

Participate in Global, Regional and Local project implementations / system upgrades, providing payroll expertise and communicating with key stakeholders on a variety of compensation related issues including leading continuous improvement solutions.

Responsible for analysis and timely response of complex payroll employee queries via Salesforce case utilizing China payroll, policy and legislation knowledge.

Responsible for ensuring compliance to Group Records Management retention protocol, preparation of Audit reference documents and response to various internal and external audit requests.

What do we need from you?

When it comes to running the China Payroll, your collaborative engagement style and positive, forward-thinking mindset will ensure success.

Furthermore, you will have :

Preferably, 5 years of payroll functional experience working with China SAP Payroll, Workday HR and MS Office applications.

Ability to manage multiple competing deliverables and effectively prioritize tasks.

An analytical problem solver, independent worker and strong team player who is detail oriented with an ability to work under tight deadlines.

Exhibit a demonstrated ability to ensure a high degree of confidentiality, discretion and protection of employee data based on Data Privacy legislations.

Strong interpersonal skills and experience dealing with several key stakeholders across all levels of management.

Energy, enthusiasm, solution-minded and can-do attitude.

Sound judgmental skills to identify and resolve challenges and issues.

Fluent in English and Mandarin (written and verbal).

Company Description

Shell Business Operations (SBO) is a chain of operational centers that form an integral part of Royal Dutch Shell. We influence business development for Shell globally, enabling the work of 93,000 employees in over 70 countries across the world.

SBO Kuala Lumpur is home to 11 different functions that support Shell within the Southeast Asia, Oceania, and Middle East region. Housing more than 2000 employees, SBO Kuala Lumpur is focused on driving excellent corporate performance that enable Shell to operate in a global competitive and ever-changing business environment.

Shell Business Operations (SBO) Kuala Lumpur is focused on driving excellent corporate performance in Contracting and Procurement, Creative Solutions, Customer Operations, Finance Operations, Human Resource, Information Technology, Legal Operations, Retail Centre of Excellence, Supply Chain, Technical Asset Operation and Upstream Transformation. We enable Shell to operate in a global-competitive and ever-changing business environment

An Innovative Place to Work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today : bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently

An Inclusive & Progressive Place to Work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential.

Ø We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

Ø We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

Ø We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity

A Rewarding Place to Work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.