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Executive Assistant

Ernst & Young Advisory Services Sdn BhdKuala Lumpur, Kuala Lumpur, Malaysia

30+ days ago

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

The Opportunity

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning.

Your Key Responsibilities

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of activities and confidential matters with discretion.

Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
Printing, scanning, and preparing documents for AR register
Raise invoice / credit note (if any)
Handling courier and by hand letters
Booking of meeting rooms, arranging for refreshments and projectors.
Maintain mailing list eg. for sending out greeting cards
Handle department’s leave and MCs
Handling timesheet and expenses
Handle storage and raising invoices for advance storage
Manage filing room’s files
You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Skills and Attributes to Success

Strong organizational skills

Drive to excel professionally, and to guide and motivate others

Good written and verbal communication skills

Dedicated, innovative, resourceful, team player and able to work under pressure

Foster an efficient, innovative and team-oriented work environment

To Qualify for the Role You Must Have

At least Diploma in Business Administration / Management, or a related field

Minimum of 3-5 years of work experience in the related field

Ideally, You’ll Also Have

Experience in administrative support or equivalent

What We Look For

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry.

What We Offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance.

Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next.

Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs.

Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY is committed to being an inclusive employer and is happy to consider flexible working arrangements, where this may be needed, guided by our FWA Policy.

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Executive Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia