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Payroll Executive

Payroll Executive

The Smart Local (TSL) Media GroupKuala Lumpur, Kuala Lumpur, Malaysia
30+ days ago
Job description

About TSL :

TSL Media Group is Singapore's leading data-driven and content-led media tech collective. The Group has a team of over 200 staff and is home to some of the most well-loved media brands in the region, such as TheSmartLocal, Must Share News and Eatbook. Driven by a mission to connect the world through a hyperlocal lens, TSL Media Group has an annual viewership of over 200 million pageviews and 200 million video views across all of its websites and social media platforms. For more information, visit

TSL is built on an energetic and collaborative work culture. We operate on hybrid work arrangements in a bid to aid employees balance work life and personal life.

Our Malaysian team is based in Mid Valley City, Kuala Lumpur. Join us in contributing to the success of a high-performing tech-savvy team

About the role :

We are seeking someone who will play a vital role in managing both payroll processing and the Human Resources Information System (HRIS) for the entire region (Singapore, Malaysia, Thailand, Philippines, Indonesia & Vietnam).

You will be responsible for ensuring accurate and timely payroll processing, maintaining employee data integrity within the HRIS, and providing support to HR and payroll functions. The successful candidate should possess strong attention to detail, analytical skills, and proficiency in HRIS software and payroll systems.

What you will do : Payroll Processing

  • Validate attendance, leave, and other payroll inputs.
  • Calculate salaries, deductions, and statutory withholdings.
  • Process monthly payroll across MY, SG, ID, TH, PH, and VN.
  • Submit statutory contributions (i.e. EPF, SOCSO, EIS, PCB, HRDF, CPF, IRAS) on time.
  • Review and file accurate tax reports and returns.
  • Maintain payroll records, approvals, and SOPs.
  • Resolve payroll issues and respond to queries promptly.

Claims & Overtime Administration

  • Administer employee benefit claims and reimbursements in accordance with company policies.
  • Review and verify claims and overtime submissions for accuracy and compliance.
  • Ensure timely processing of claims and off-in-lieu crediting.
  • Maintain accurate records and documentation of all claims and overtime activities.
  • Address employee queries related to claims and overtime promptly and professionally.

    • HRIS Management

  • Maintain and update employee records in the HRIS, ensuring data accuracy across all countries.
  • Perform profile creation for new hires, update leavers, and employee life cycle changes.
  • Keep all employee information and payroll data up to date in the system.
  • Support system enhancements, configuration updates, and user training.
  • Provide first-level support for HRIS-related queries from regional users.

    • Process Improvement

  • Identify opportunities to streamline and automate payroll and HRIS processes.
  • Supporting HRIS improvement by performing detailed testing and proactively identifying areas for technical and software enhancement in collaboration with the Tech team.
  • Work closely with and support other HR teams to ensure alignment and smooth operations.
  • Liaise with internal stakeholders (HR, Finance, IT) and external payroll vendors to facilitate seamless payroll management.
  • Provide responsive, service-oriented support to employee queries related to payroll, claims, and HRIS.

    • HR Operations

  • Support day-to-day HR administrative functions such as employee engagement support, onboarding, and offboarding processes.
  • Application and issuance of building security pass.
  • Maintain employee records and ensure compliance with data protection regulations.
  • Undertake any other ad-hoc assignments as required

    • The successful candidate should have :

  • At least 2 years of experience as a payroll specialist or in a similar capacity
  • Bachelor's degree in accounting, finance, business administration, or related field
  • Ability to handle sensitive and confidential information with discretion is a must
  • Strong understanding of payroll principles, practices, and regulations
  • Familiarity in processing regional payroll will be an added advantage
  • Meticulous with excellent attention to detail and accuracy
  • Strong organisational and time management skills

    • Why you'll love working with us :

    Flex-Work Arrangements

    : We've got you covered whether you are a home-office hero or love to soak in the office vibes. For up to 10 days a year, embrace the freedom to work from any location that suits you best.

    Collaborative Environment

    : Collaborate with a crew of passionate creators who live and breathe creativity.

    Comprehensive Welfare and Benefits

    : Access a wide range of support and benefits to enhance your well-being.

    Come As You Are

    We're all about celebrating what makes you uniquely you—quirks, creativity, and all Everyone gets a fair shot here, because equity isn't just a buzzword, it's how we roll. Different perspectives spark the best ideas, so we're building a team where every voice is heard, valued, and celebrated. Bring your whole self—we can't wait to see what magic you'll create with us

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