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HR Admin

HR Admin

Ingenious Works International (M) Sdn BhdPetaling Jaya, Selangor, Malaysia
5 days ago
Job description

Requirements

  • Minimum Secondary / SPM / 'O' Level certification required.
  • Entry-level position; fresh graduates are encouraged to apply.
  • Proficiency in HR Policies and Procedures is essential.
  • Proficiency in Bahasa Malaysia and English, Mandarin is an added advantage.
  • Skilled in Microsoft Office applications Word, Excel.
  • Knowledge of Employee Relations practices is necessary.
  • Familiarity with Labor Law Compliance in Malaysia is required.
  • Possession of a valid driving license is preferred.
  • Based in Kelana Jaya, Petaling Jaya.

Responsibilities

  • Assist in collecting and verifying attendance data.
  • Manage leave balances and records (e.g., annual, sick, maternity leaves).
  • Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data protection regulations.
  • Coordinate employee onboarding and offboarding processes, including preparing new hire paperwork, conducting orientation sessions, and managing exit interviews.
  • Administer employee benefits programs, such as health insurance, retirement plans, and leave policies, ensuring accurate enrolment and timely processing of claims.
  • Support the HR department in implementing and enforcing HR policies and procedures, ensuring compliance with labour laws and regulations.
  • Assist in managing employee relations by addressing employee inquiries, resolving conflicts, and promoting a positive work environment.
  • Prepare and submit HR-related reports, such as headcount reports, turnover reports, and compliance reports, to management as required.
  • Coordinate employee training and development programs, including scheduling training sessions, tracking employee participation, and evaluating training effectiveness.
  • Assist in the performance management process by tracking performance reviews, providing feedback to employees, and identifying areas for improvement.
  • Maintain a thorough understanding of HR best practices and stay up-to-date on changes in labour laws and regulations.
  • Any ad-hock / assignments from top management.

    • FOREIGN WORKER ADMINISTRATION

  • Assist in salary preparation, including payroll processing for foreign workers.
  • Ensure accuracy in wage calculations, deductions, and statutory contributions (e.g., EPF, SOCSO, EIS, income tax, or other relevant deductions).
  • Manage payroll administration. Administer monthly salary computation including allowances, incentives, overtime, leave, claims.
  • Responsible to check and validate the attendance, leave application, over time, lateness and other payroll related information.
  • Liaise with government sector (JIM, JTK, Embassy, PERKESO)
  • Handle renewal of Work Permit, Passport, Insurance and FOMEMA.
  • Arrange flight ticket of foreign workers (End Contract / Home Leave).
  • Maintain an organized filling system, check and upkeep staff personnel files, leaves records into HR system from time to time.
  • Documents and tracks human resources actions by completing forms, reports, logs, and records
  • Oversee the import of foreign workers and manage related documentation
  • Assist in salary preparation, including payroll processing for foreign workers.
  • Coordinate with the finance or HR department to ensure timely salary payments.
  • Manage leave balances and records (e.g., annual, sick, maternity leaves).
  • Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data protection regulations.
  • Coordinate employee onboarding and offboarding processes, including preparing new hire paperwork, conducting orientation sessions, and managing exit interviews.
  • Administer employee benefits programs, such as health insurance, retirement plans, and leave policies, ensuring accurate enrolment and timely processing of claims.
  • Support the HR department in implementing and enforcing HR policies and procedures, ensuring compliance with labour laws and regulations.
  • Assist in managing employee relations by addressing employee inquiries, resolving conflicts, and promoting a positive work environment.
  • Prepare and submit HR-related reports, such as headcount reports, turnover reports, and compliance reports, to management as required.
  • Coordinate employee training and development programs, including scheduling training sessions, tracking employee participation, and evaluating training effectiveness.
  • Assist in the performance management process by tracking performance reviews, providing feedback to employees, and identifying areas for improvement.
  • Maintain a thorough understanding of HR best practices and stay up-to-date on changes in labour laws and regulations.

    • Benefits

  • EPF / SOCSO / PCB
  • Good career progression.
  • Good working environment.
  • Supportive working culture.

    • Additional Benefits

  • 5 Working Days
  • Medical Claim

    • Skills

    Communication Organisation

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    Hr Admin • Petaling Jaya, Selangor, Malaysia