Site Document Controller

We are seeking a detail-oriented and proactive Document Controller Executive to join our team and must be willing to be based in Perak or Pahang.

Key Responsibilities

• Document Submission & Management : Oversee the submission and transaction of drawings and documents for Large-Scale Solar projects and other related projects.
• Filing & Appraisal : Manage the filing system and appraise records to determine which documents should be retained or disposed of, both at the office and on-site.
• Stakeholder Liaison : Effectively liaise with the Project Management team, clients, and sub-contractors to resolve documentation-related issues and ensure smooth communication.
• Electronic Records Management : Handle electronic records across various platforms required for the projects, ensuring accuracy and accessibility.
• Correspondence Management : Maintain and record all incoming and outgoing correspondences to ensure accurate tracking and documentation.
• Drawing Management : Maintain a master document register for project drawings, ensuring that all stakeholders receive the latest revisions promptly.
• Document Archiving : Maintain both softcopy and hardcopy archives of drawings and documents, ensuring they are systematically stored both manually and in the system.
• Project Completion Documentation : Compile and submit required documents during the Mechanical and Final Completion stages of the project.
• Control Checklist : Develop and manage control checklists to meet project documentation requirements.
• Tender Preparation : Assist with tender preparations, focusing on communication protocols and document management.
• Project Claims Submission : Support the compilation and submission of project claims to clients / owners.
• Reporting : Compile Monthly, Weekly, and Daily Reports as required by the project.
• Meeting Coordination : Organize and send invitations for project-related meetings.
• Minutes of Meeting (MOM) : Prepare and distribute Minutes of Meeting when required.

Requirements

Interested candidates are invited to submit their resumes along with a cover letter to

Thank you.

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