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Receptionist Cum Admin Assistant

Ahmad Deniel, Ruben & Co.Kuala Lumpur, Kuala Lumpur, Malaysia

1 day ago

Job description

This job is a blend of greeting clients and supporting office tasks at a law firm. You might like this job because you'll be the friendly face clients see and play a key role in keeping things running smoothly!

We are seeking a professional and highly organized Receptionist Cum Admin Assistant to join our law firm. The ideal candidate will be the first point of contact for clients and visitors, providing a welcoming and efficient front desk experience while also supporting administrative tasks to ensure smooth office operations.

Job Requirements

Key Responsibilities :

Reception Duties :

Greet clients, visitors, and staff in a courteous and professional manner.
Answer and direct incoming calls promptly and accurately.
Manage appointment scheduling and maintain meeting room bookings.
Handle incoming and outgoing mail, courier services, and deliveries.
Maintain a tidy and organized reception area.

Administrative Support :

Assist with document preparation, filing, scanning, and photocopying.

Maintain and update client records and databases.

Support lawyers and staff with administrative tasks as needed.

Monitor and order office supplies and stationery.

Coordinate with vendors and service providers for office maintenance.

Basic Operations Duties :

Ensure office equipment (printers, copiers, phones) are functioning and report issues promptly.

Assist in maintaining inventory of office supplies and legal stationery.

Help with basic bookkeeping tasks such as invoice tracking and petty cash handling.

Support IT and facilities coordination (e.g., liaising with service providers for repairs or upgrades).

Assist in implementing and maintaining office procedures and systems.

Ensure compliance with firm policies and assist in internal audits or checks.

General Office Duties :

Ensure confidentiality and security of sensitive legal documents.

Assist in organizing firm events, meetings, and travel arrangements.

Perform other ad-hoc duties as assigned by management.

Skills

Detail Oriented

Administrative Support

Facility Management

Administrative Functions

Microsoft Excel

Microsoft Office

Microsoft Outlook

Company Benefits

Team Building

We organise various activities every month either outdoor or indoor to create develop a closer relationship among team members.

Monetary Rewards

Your task achievement will be rewarded with Incentives and Performance Bonus!

YOU are an integral part of our success! The impact you make goes beyond just the business but to the communities we reach out to everyday.

Career progressions

In our fast pace working environment, we acknowledge your hard work and support by providing career path for your future.

Your Well Being

Waking up with a Bad Bug? We provide Annual Leave, Medical Leave for your well-being.

Ahmad Deniel, Ruben & Co. is a dynamic Corporate and Litigation law firm in Malaysia, delivering innovative, practical, and client-focused legal solutions. We pride ourselves on being swift, resourceful, and adaptive — helping clients navigate complex legal challenges with confidence.Our practice covers a wide range of areas including Litigation, Alternative Dispute Resolution (ADR), Corporate & Commercial,...

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Admin Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia