Specialist, Meeting Compliance & Disclosure

Specialist, Meeting Compliance & Disclosure

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Specialist, Meeting Compliance & Disclosure

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MSD The Global Meeting Compliance & Disclosure Specialist is responsible for supporting the global meeting and congress process including meeting compliance audit that are in line with all company’s policies and guidelines related to meetings and congresses. This role

reports under the Cards, Meeting & Expense function, reporting to the Global Meeting Compliance & Disclosure Manager

who is part of the Business Process Excellence Area of Practice under the Global Business Solutions. Job Description And Responsibilities Support the meeting compliance audits for these categories Meeting Execution, ITOV (Transfer of Value) Accuracy, Post Meeting Compliance and Meeting Closure. Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies Handle inquiries as needed Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested Assist in conducting training to educate local markets Effectively manage and prioritize workload efficiently and accurately Timely resolve customer queries while maintaining a positive customer service culture Qualifications Education Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines. Skills Required Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration Intermediate MS skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint) Language requirements Able to speak, read & write in English and / or Mandarin Effective communication (internal & externally) skills both written and spoken in English Japanese / Korean language as advantage (able to speak, read & write) Added advantage with skills Lean Six Sigma, Marco, Power BI, Automation UI path Strongly detail oriented and process improvement orientation Basic understanding and practical knowledge of processes in finance Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness Strong communication, interpersonal, and organization skills required Positive and proactive attitude, can-do mindset, problem solving and analytical skills Preferred Experience with SAP (Employee Expense Management, Shopping / Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now. Experience working in a Big 4 or similar audit environment preferred. Ability to navigate through change or uncertainty. Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication. Have a broad knowledge and understanding of most meeting types, be familiar with congresses / conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company. Experience in a global environment setup

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