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Executive Assistant (6 Months Contract)

Robert WaltersKuala Lumpur, Kuala Lumpur, Malaysia

21 hours ago

Job description

Robert Walters Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

To provide high-level administrative and executive support to senior management, ensuring the smooth operation of day-to-day activities. The role requires a proactive, highly organized individual who can manage schedules, handle confidential information, and communicate effectively across departments and with external stakeholders.

Base pay range

This range is provided by Robert Walters. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Key Responsibilities :

Executive Support :

Manage calendars, appointments, and travel arrangements for senior executives.

Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.

Handle sensitive and confidential information with discretion and professionalism.

Administrative Tasks :

Draft and proofread emails, letters, reports, and presentations.

Organize and maintain physical and digital filing systems.

Process expense claims and track departmental budgets where required.

Communication & Coordination :

Liaise with internal departments, external stakeholders, and government bodies on behalf of the executive.

Coordinate meetings, conferences, and events, including logistics, catering, and materials preparation.

Act as the point of contact between executives and other parties, ensuring efficient communication flow.

Office & Project Support :

Support the planning and execution of corporate projects or initiatives as assigned.

Ensure the executive is well-prepared for meetings with briefing documents and background information.

Assist in preparing Board papers, presentations, and reports.

Requirements :

Education : Diploma or Degree in Business Administration, Secretarial Studies, or related field.

Experience : Minimum 5 years in a similar role supporting C-level executives or senior management.

Skills :

Excellent command of English and Bahasa Malaysia (spoken and written).

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

High attention to detail, excellent organizational skills, and the ability to multitask.

Strong interpersonal and communication skills.

Able to work independently and manage time effectively under pressure.

Preferred Qualities :

Discreet, professional, and trustworthy.

Proactive and resourceful with strong problem-solving skills.

Familiarity with corporate governance practices and board processes is an advantage.

Experience in a large corporation or public-listed company is preferred.

Robert Walters SEA is acting as an Employment Business in relation to this vacancy.

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Executive Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia