GSAP Administrative Assistant (Kuala Lumpur)

Responsibilities

JOB DESCRIPTION

• Manage day-to-day administrative tasks including document filing, correspondence handling, inventory control, office supply procurement, and ensuring smooth office operations.
• Assist the Finance Manager with GSAP, Oracle, and SAP systems for finance operations such as accounts payable, general ledger maintenance, cost tracking, and reporting.
• Support finance activities including invoice verification, payment processing, and payment collection updates to ensure timely financial transactions and reporting accuracy.
• Assist in vendor management by monitoring contractor / service provider performance, tracking SLAs and KPIs, and contributing to cost control and profitability planning.
• Maintain up-to-date registers of insurances, licenses, and compliance certificates, ensuring full adherence to statutory, safety, health, and environmental regulations.
• Respond to client inquiries promptly and professionally, while identifying and suggesting improvements to prevent recurring issues and enhance service efficiency.
• Provide administrative support for site operations, including the use of ECMP systems, performance data tracking, and resolving facility-related compliance issues.
• Maintain proper administrative records, assist in preparing client presentations, proposals, and support month-end / year-end closing and internal reporting processes.
• Foster effective communication and collaboration between site teams, head office, vendors, and clients, ensuring cohesive teamwork and resolution of operational issues.
• Use Edgenta Smart Connect and other company tech platforms proficiently to support operational performance tracking and administrative process improvements.

Requirements

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