Executive – Company Secretarial

Overview

Coordination with the secretarial agent of respective companies in respect of all secretarial related matters.

Responsibilities

• Coordinate with Bursa Malaysia Securities Berhad, auditors, advisers and any other parties in respect of all secretarial related matters.
• Ensure the statutory documents are prepared and / or arranged in accordance with the instructions from the secretarial agent and monitor stipulated deadlines.
• Ensuring proper conduct of meetings such as scheduling of meetings, meeting room arrangement, compilation and preparation of board papers, dissemination of board papers to directors, action plans arising from meetings and circulation of minutes of meetings to the Management and Directors for review and comments.
• Coordinate with the Directors and their Personal Assistant on all secretarial related matters.
• Coordinate and / or review draft statements prepared for Annual Report, Corporate Governance Statement and Report, Circular to Shareholders, and application to Bursa or Securities Commission (if any).
• Coordinate with share registrars for Records of Depositories, delivery of Annual Reports, manning of members and proxies registration counters, etc.
• Ensure the statutory books and records are well maintained and updated (if the statutory records are kept at the Company’s office).
• Preparation of all secretarial related documents and responsibility for all other tasks as assigned from time to time.

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