OUR MISSION : BEAUTY INNOVATIONS FOR A BETTER WORLD
We believe beauty inspires hope and empowers happiness, contributing to a world of wellness and a lifetime of fulfilment for all things living. Since our founding, we have expanded the possibilities of beauty through innovations to discover and create new value. With the power of beauty, we strive to create a better, more sustainable world for all.
Position Summary
You are a dynamic and proactive HR professional with a keen interest in handling full spectrum of human resources activities. You have the ability to efficiently manage end-to-end HR operations and payroll function of the Company. You are adept at communicating effectively with various stakeholders and can provide insightful recommendations to enhance HR processes. You are responsible for fostering a positive work environment and ensuring the seamless execution of HR initiatives.
Key Responsibilities
Recruitment
- Coordinate, negotiate, and liaise with employment and advertising agents regarding service fees, advertisement recruitment, and interview schedules
- Assist in sourcing, shortlisting, and arranging interviews
Training & Development
Plan, develop, and conduct induction / orientation programs for new employees, including the presentation of the Shiseido storyCoordinate and liaise with external consultants to arrange training schedules based on employees' needsEvaluate the effectiveness of training programs through feedback from employeesEmployee Relations
Address employees' grievances and complaints, handling all employee relations matters such as discipline and counselling sessionsDraft HR letters including show-cause, warning, and documentation for domestic inquiry (DI) executionFoster a positive and inclusive work environment through proactive employee engagement initiativesHR Administration
Maintain and update employee personal databases and recordsReview, update, and maintain proper filing of insurance policies, company panel doctors, HR forms, and training schedulesAssist in reviewing and updating HR policies and procedures, the Employee Handbook, and employees' terms and conditions of employmentMonitor and ensure compliance with HR policies and proceduresPrepare annual and monthly headcount reports and update the organization chartAssist in reviewing, managing, and tracking employee benefits, and collating market / competitor information for proposal preparationPayroll Processing (overall Company)
Review and validate payroll data to ensure accuracyWork with respective departments and payroll vendor to ensure accurate and timely payroll processing, including payment to employee, payroll reconciliation, General Ledger posting etc.Office Administration
Handle office administration tasks such as keeping the office tidy and organizedProcess payments to HR and Admin vendors by issuing purchase orders (Pos) and handling invoice processingKnowledge, Skills, And Experience
Bachelor's degree in Human Resources, Business Administration, or a related field3 years of relevant HR experience. Experience working in FMCG / Retail industry will be added advantageSolid understanding of labour laws and regulationsExcellent organizational and time-management skills, with the ability to handle multiple tasks and meet deadlinesProficiency in HR software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Ability to maintain confidentiality and handle sensitive information with discretionProactive and results-oriented with a positive attitudeAdaptability and willingness to embrace change