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HR and Admin Assistant

HR and Admin Assistant

AZEO Sdn BhdKuala Lumpur, Kuala Lumpur, Malaysia
23 hours ago
Job description

Role Summary

As the HR & Admin Assistant, you will support the HR Manager in managing day-to-day HR and administrative operations. You will be responsible for maintaining employee records, preparing and processing monthly in-house payroll, handling statutory compliance, and coordinating year-end income tax documentation. This is a hands-on role suited for someone organized, detail-oriented, and confidential in handling sensitive matters.

Key Responsibilities :

Human Resources Support

  • Assist in recruitment : posting vacancies, arranging interviews, and communicating with candidates
  • Facilitate onboarding and offboarding processes, including documentation and induction logistics
  • Maintain up-to-date employee records, attendance, and leave tracking
  • Prepare HR letters : offer, confirmation, increment, and disciplinary notices
  • Process monthly in-house payroll : salary, allowances, deductions, unpaid leave, and overtime
  • Handle statutory contributions and compliance : EPF, SOCSO, EIS, LHDN (PCB), HRDF
  • Prepare and submit Year-End EA Forms and assist employees with Borang BE information
  • Maintain HR databases and ensure data accuracy and confidentiality
  • Assist with employee engagement and communication initiatives
  • Support internal training coordination and performance review logistics

Administrative Support

  • Manage calendar and meeting arrangements for the HR Manager
  • Coordinate general office administration (supplies, equipment, vendor support)
  • Maintain proper digital and physical filing systems
  • Assist in travel bookings, claim submissions, and internal event arrangements
  • Prepare reports, minutes, and presentation materials when required

    • Requirements

  • Diploma or Degree in Human Resources, Business Administration, or related fields
  • 1–3 years of experience in HR or administrative roles; experience in in-house payroll is required
  • Solid knowledge of Malaysian statutory regulations (EPF, SOCSO, EIS, LHDN, HRDF)
  • Experience in preparing EA Forms and basic income tax documentation (Borang BE)
  • Proficient in Microsoft Excel; knowledge of payroll software is a plus
  • Good command of English and Bahasa Malaysia; Mandarin is an added advantage
  • Meticulous, trustworthy, and able to manage confidential information
  • Proactive, efficient, and a team player with strong communication skills

    • What You'll Gain

  • Full exposure to HR operations including payroll, tax, and compliance
  • Close mentorship from the HR Manager
  • Career development opportunities through internal and external training

    • Job Types : Full-time, Permanent, Contract

    Contract length : 3 months

    Pay : RM2, RM3,500.00 per month

    Benefits :

  • Opportunities for promotion
  • Professional development

    • Language :

  • , read and write Mandarin Language (Preferred)

    • Work Location : In person

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    Admin Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia