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Accounts & Administrative Assistant

Accounts & Administrative Assistant

EmbatechGeorge Town, Penang, Malaysia
9 days ago
Job description

We are seeking a dedicated and detail-oriented Accounts & Administrative Assistant to support our Accounts and HR Departments in daily operations. The ideal candidate will play a key role in ensuring smooth financial and administrative processes, while maintaining accuracy, compliance, and efficiency across all tasks.

Key Responsibilities

  • Provide administrative and operational support to the Accounts and HR Departments.
  • Prepare, process, and manage daily and monthly invoices accurately and on time.
  • Handle e-Invoice creation, validation, and submission via SQL Accounting Software integrated with the MyInvois Portal.
  • Ensure all e-Invoices comply with LHDN’s real-time validation requirements, including QR code generation and correct invoice formatting.
  • Stay updated on LHDN’s e-Invoicing guidelines, requirements, and implementation deadlines.
  • Assist with daily operations, data entry, and document filing for the Accounts Department.
  • Support general office administration tasks as assigned.
  • Maintain and update HR records, including employee files, attendance, and staff movements.
  • Assist in recruitment, onboarding, induction, and offboarding processes.
  • Support HR administration and operations, including preparation of HR letters, monthly reports, and training arrangements.
  • Assist with payroll preparation and payment processing.
  • Perform ad-hoc tasks and other duties as assigned by the immediate superior or Management.

Job Requirements

  • Minimum 1 year of relevant working experience in accounting or administration. (Fresh graduates are encouraged to apply.)
  • Preferably Non-Executive specializing in Finance (General / Cost Accounting), Human Resources, or related fields.
  • Proficient in SQL and UBS Accounting Software.
  • Familiar with basic accounting principles and e-Invoicing processes.
  • Strong computer literacy and attention to detail.
  • Excellent time management and multitasking abilities.
  • Proficient in English and Bahasa Malaysia (both written and spoken).
  • Familiar with office management and HR procedures.
  • Able to work independently, maintain confidentiality, and meet tight deadlines.
  • Proactive, meticulous, and committed with a positive working attitude.
  • Strong interpersonal and communication skills to liaise with internal and external parties.
  • Able to anticipate supervisors’ needs and deliver tasks efficiently.
  • Pleasant disposition and willingness to take on additional responsibilities to grow beyond the core role.

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    Account Assistant • George Town, Penang, Malaysia