JOB POSITION : Intern
DEPARTMENT : Public Relations
REPORTING TO : Associate Director PR & Influence
- NOTE
- This role is ONLY open to local Malaysian students with university requirement
KEY RESPONSIBILITIES :
Admin and Organizational Skills
Assistance in day-to-day administration (i.e. booking of meetings, preparation of documents and materials for meetings / events) for teamProduce contact reports / minutes of meeting after meetings with clientsDay-to-day communications with working team on operational and / or admin work Consistently maintain a high standard of communication with colleagues and clientsKeeping track of team meetings and / or updating the meeting trackerAssist in handling day-to-day administration of accountsAssist to request for quotations from 3rd partyPrepare dispatch to send materials to 3rd party / partner agenciesMedia Monitoring & Basic Media Relations
Daily media monitoring and clippings process for clientsCalculate results and compilation of coverage template for clientsMedia calls to follow-up on RSVP for events and coverage for releases, providing updates to managers / clientsProduction, preparation and dissemination of event and media materials, including press kits, goodie bags, gifts and collateralsAssist working team on-site at events to manage and register the mediaCompilation and reporting of media attendance sheets and follow-ups with media where necessaryAssist Account Executive to prepare first draft of all project / monthly / year-end coverage and activity reports for accountsOriginating Documents and Materials
Draft and produce documents listed below with minimal or no grammatical errors / typos before further editing by senior : Event agendas Media invitations Media releases Fact sheets / company profiles / biosParticipation in Brainstorming and Planning Sessions
Demonstrate active participation in support and contribute to working team’s planning sessionsBrainstorming for ideasAssist in doing research for information (i.e. Desk research and dipstick surveys), including summarizing key findings and insights for discussion and use in planningPrepare tactical execution slides, as well as general formatting and streamlining of proposals, under supervision of the supervisorOgilvy Values
Develops a thorough understanding of brandLearn and applies the principles of Brand StewardshipIs hungry to learn the business and apply that knowledgeDevelops a sense of ownership and passion for all creative work on their assignmentsFlourishes in the climate of creativity and innovation with the working teamAccepts and implements new ways of working that allow the working team to deliver quality work faster and cheaperHow We’ll Support You
Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.
At Ogilvy, our people are at the heart of what we do : a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.
We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.
Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.
Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
