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Office Admin

Private AdvertiserPetaling Jaya, Selangor, Malaysia

1 day ago

Job description

Some of your key responsibilities will include but are not limited to the following :

Office Admin

License renewal / application – for all Company premises
Office maintenance for all Company premises – including contractor sourcing, cost comparison, and coordinator role for repair / maintenance with building management.
Office Equipment renewal / purchases – notebook, mobile contract, new request, roaming activation, etc
Keep track of utility account application and monthly billing –Manage the new application and monthly billing and ensure they are passed on to Finance for payment on time.
Courier management : To ensure all courier requests are properly recorded and verified before being submitted to Finance for payment.
Pantry / stationery replenishment
Assist in office celebration / Company trip planning – look for quotations, cost comparison, and propose to GM
Draft letter / MEMO for business related as needed.
To stand by in the office after working hours for infra software upgrades or renovation
Any ad hoc as per request

HR Admin

On boarding – ensure the new joiner notebook, parking card, mobile phone are ready before joining. Co-ordinate with outsourcing and Regional IT for PC set up

Filling of Sick leave certificate

Staff insurance renewal

Any ad hod as per request

Sales / Logistic Admin

To be responsible with the sales order processing for E-com / weekly stock adjustment / Sample request

To back up the other sales order during staff's absence

Any ad hoc as per request

REQUIREMENTS :

The candidate must possess at least a Diploma degree.

3 years minimum experience in the food industry or multinational fast-moving consumer products (FMCG) environment.

Required language(s) : Fluency in English and Mandarin speaking and writing.

Good in computer literacy including Word and Excel (experience in operating formulas is an added advantage)

Positive attitude, proactive, and outspoken

Committed and able to meet the deadline assigned.

Detail-oriented & good follow-up skills

Good team player with strong communication skills at all level

Willing to put in extra effort to learn new skills

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Admin • Petaling Jaya, Selangor, Malaysia