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HR & Admin Assistant Manager (Immediate Starter)

HR & Admin Assistant Manager (Immediate Starter)

Cheil MalaysiaKuala Lumpur, Kuala Lumpur, Malaysia
27 days ago
Job description

Cheil Malaysia WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Responsibilities

  • Plan and organize employee engagement activities, including sports events , team building programs , festive celebrations (CNY, Raya, Deepavali, etc.), and CSR initiatives (at least twice a year).
  • Source quotations, prepare forecasts, and manage HRDC claims where applicable.

Payroll & Statutory

  • Support payroll administration by cross-checking payroll data with the HR Executive.
  • Ensure statutory compliance and accuracy in employee records.

    • Disciplinary Matters

  • Assist in handling employee disciplinary issues in accordance with company policies and procedures.

    • Finance & Procurement

  • Handle purchase approvals and expense submissions.
  • Manage corporate card expenses.

    • Administration

  • Manage office administration tasks, including parking arrangements, lift access cards, pantry and stationery replenishment.
  • Oversee company assets such as jackets, lanyards, ID cards, and notebooks.
  • Monitor employee attendance (daily timesheet) and manage leave records.
  • Handle florist arrangements for staff occasions, birthday vouchers.
  • Assist with update on employee insurance details, insurance claims, reimbursements and policy renewals.
  • Track medical / dental allowance usage and ensure compliance.
  • Answer and manage incoming phone calls.
  • Coordinate employees’ business trip arrangements.
  • Assist with expatriate work permits and related documentation.
  • Coordinate office maintenance, cleaning and liaise with building management.
  • Schedule and manage meeting room calendars.
  • Manage vendor contracts and relationships.
  • Oversee business licenses, permits, insurance and agreements.
  • Provide assistance with ad hoc duties as required.

    • Job Requirements

  • Priority will be given to candidates who are available to start immediately .
  • Diploma / Degree in Business Studies or equivalent.
  • Candidates must have at least 4 years of experience in a similar role.
  • Must be positive, driven, resilient and outspoken.
  • Highly organized and able to deal with multiple activities at one time.
  • Good knowledge in the use of MS Office (Words, Excel & Power Point).
  • Good communication and interpersonal skills.
  • Has an eye for continuous improvement, meticulous, resourceful, quick learner, good attitude and can quickly follow through on given assignments.
  • Ability to adapt in a fast-paced environment.
  • Must possess a basic understanding of payroll and statutory requirements .
  • Possess knowledge of staff disciplinary matters .

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