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Payment Specialist

Payment Specialist

ACCA CareersKuala Lumpur, Kuala Lumpur, Malaysia
30+ days ago
Job description

ACCA Careers Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Payment Specialist, FSS

4 days ago – Be among the first 25 applicants

Purpose

Payment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing.

Job Description

  • Job title : Payment Specialist, FSS
  • Purpose : Payment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing.
  • AP Accountant expectations : Generate payment proposal, review invoices, complete appropriate checks for business approval and / or reconciliations, post payment entries into the system.
  • Interrelations : Position reports to AP Payment Team Leader.
  • Formal authorities : Has authority within the Functional Description and company’s Global Integrated Management System (GIMS).

Main Responsibilities

  • Executing payments on a timely manner and accurately as per KPI and in compliance with service level agreements, company policies, procedures and controls.
  • Obtaining appropriate approval for payment based on company Chart of Authority.
  • Supporting preparation of analytic reports and / or accounting schedules.
  • Responding to queries and resolving any issues during the transaction handling and explaining the procedures and control requirements according to internal SOP.
  • Reviewing monthly reconciliation and ensuring outstanding items are resolved within specific time frame.
  • Supporting internal / external audit.
  • Closely follow-up with related parties (e.g. AP Invoicing team) on errors on posted documents detected during quality check.
  • Cooperation with cross function teams within FSS for monthly closing activities.
  • Identifying and developing process improvements plans when required.
  • Working with the business functions to maintain the payments pipeline, managing day‑to‑day responsibilities such as monitoring & researching the cause of rejected payments, daily reconciling of payment processing statements for high volume transactions.
  • Developing and documenting systems, operations processes and reporting flows.
  • Verifying supplier accounts by reconciling monthly statements and related transactions.
  • Assisting in the financial month and year end closing process.
  • Other ad‑hoc AP duties as required.
  • Treating all information received as strictly confidential.

    • Accountabilities

  • Meeting financial deadlines.
  • Accounting accuracy.
  • Ensure compliance of Chart of Authority.
  • Delivering relevant, timely and accurate information.
  • Compliance of accounting policies and procedures.
  • Compliance of Audit, Tax, and regulations.
  • KPI’s specified in SLA.

    • Health & Safety

    Employee is responsible to adhere to the company’s health and safety requirements to ensure their own safety and the safety of their colleagues by participating in risk assessment processes, completing required training, following safe work practices and procedures, using personal protective equipment when required, inspecting equipment and the workplace regularly, and actively eliminating hazards. Includes physical as well as psychosocial health and safety.

    Qualifications

  • Bachelor’s degree preferably in Accounting or Finance.
  • 2+ years of relevant experience in finance, preferably processing in a high volume environment.
  • Good knowledge of accounting principles.
  • Previous experience in a similar Accounts Payable environment within an organization or SSC / BPO environment is advantageous.
  • Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.).
  • Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous.

    • Additional Preferences

  • Excellent communication skills and cultural awareness.
  • Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals.
  • Previous experience in migration process and / or system implementation preferred.
  • Proven ability to learn and understand new software / accounting systems.
  • Ability to build good relationships with different stakeholders.
  • Attentive to detail and deadlines.
  • Structured and well‑organised.
  • Ability to resolve problems and deal with high volume transactions.
  • Analytical skills.
  • Sharp judgment.
  • Ability to multi‑task and prioritize.
  • Accountability and responsibility, independent working style.

    • Process Involvement

  • AP
  • Month End Closing
  • WSS Policies & Procedures
  • FSS Work instructions
  • Monthly Financial Reporting
  • Auditing

    • Seniority level

    Entry level

    Employment type

    Full‑time

    Job function

    Accounting / Auditing and Finance

    Industries

    Accounting

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    Specialist Specialist • Kuala Lumpur, Kuala Lumpur, Malaysia