Inventory Support : -Monitor and update daily inventory records in coordination with warehouse staff. -Assist in stock movement tracking, stock count, and stock reconciliation processes. Sales Order Processing : -Process customer orders, issue invoices, and follow up on delivery schedules. -Coordinate with logistics and fulfilment teams to ensure timely dispatch and delivery. -Maintain accurate records of sales orders and customer transactions. Administrative Tasks : -Handle general office administration including document filing, correspondence, and reporting. -Assist in preparing operational reports and data entry tasks. -Liaise with internal departments and external vendors as required. Operational Support : -Support day-to-day coordination between warehouse, sales, and management teams. -Provide clerical and administrative support to ensure smooth business operations. Team Supervision and Support : -Lead and supervise the Office Operation Staff in their day-to-day tasks. -Ensure smooth execution of inventory updates, sales order processing, and administrative support. -Conduct regular task reviews and provide on-the-job guidance. Inventory and Order Coordination : -Oversee inventory accuracy and stock movement documentation. -Coordinate end-to-end sales order flow, from order entry to fulfilment and invoicing. -Work closely with warehouse and logistics teams to ensure timely delivery and reporting. Administrative Oversight : -Ensure all office records, reports, and documentation are accurate, up-to-date, and well organized. -Develop SOPs and workflows to improve efficiency and consistency in operations. Reporting and Analysis : -Prepare daily, weekly, and monthly reports on inventory levels, order status, and operational KPIs. -Identify bottlenecks or issues and recommend solutions to management. Cross-functional Coordination : -Act as liaison between operations, sales, warehouse, and finance teams. -Ensure compliance with company policies and procedures. Warehouse Operations Management : -Oversee daily warehouse activities including inbound receiving, inventory storage, order picking, packing, and outbound dispatch. -Always ensure adherence to SOPs and safety standards. Inventory Control : -Monitor stock movement and ensure inventory accuracy through regular cycle counts and reconciliation. -Coordinate with Office Operation team on inventory reporting and stock availability. Team Supervision and Performance : -Lead and assign tasks to warehouse assistants or operators. -Conduct performance reviews, provide training, and ensure productivity targets are met. Process Improvement : -Identify and implement improvements in warehouse layout, material flow, and operational efficiency. -Work closely with the Office Operation Coordinator to improve order processing and inventory coordination. Reporting and Documentation : -Prepare daily and monthly warehouse operation reports, including stock variance, space utilization, and receiving / distribution KPIs. -Maintain accurate and up-to-date records of inventory, shipments, and damages. Compliance and Safety : -Ensure proper safety practices are followed in the warehouse. -Maintain housekeeping and enforce the use of PPE and other health and safety measures. Coordination with Other Departments : -Liaise with purchasing, sales, and logistics teams to align inventory and delivery schedules. -Provide feedback to management on operational bottlenecks and suggest corrective actions. [Apply now at https : / / my.hiredly.com / jobs / jobs-malaysia-hiredly-x-job-warehouse-coordinator-lead]
Warehouse • Kuala Lumpur, MY