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Sales Admin
AimFlex Systems Sdn BhdSenai, Johor, Malaysia13 days ago
Job descriptionCreate and manage job orders in the ERP system based on Bill of Materials (BOM). Raise internal purchase requisitions aligned with submitted BOMs. Collaborate with engineering and sales teams to maintain an accurate master flat BOM list. Keep the ERP process flow documentation up to date. Follow up on purchasing, delivery, and status of spare parts. Prepare job quotations, delivery orders (DO), invoices, and commercial documentation. Update customers / requestors on delivery status via email or phone. Maintain and update the spare parts master list and return / repair tracking. Load orders to the purchasing team based on customer POs. Create and update sales orders, job numbers, and related reports in the system. Prepare commercial invoices, packing lists, and HS code submission documents. Travel to customer sites or customs offices when needed. Provide regular sales reports and assist with documentation for management. Support the sales team in day-to-day operations and ad-hoc tasks as required. 5 Working Days Performance Bonus Medical Miscellaneous allowance Education support Dental Sports (e.g. Badminton, Futsal) Parking Annual Leave 13th month Medical and Hospitalization Leave EPF / SOCSO / PCB Medical Insurance Overtime Pay Training Provided 5 Working Days Medical Claim Allowance Provided
Requirements
- Minimum 1 year of experience in a sales or administrative support role, preferably in the Administration & Office Support industry
- Strong organizational and time management skills with the ability to multitask and priorities effectively
- Excellent communication and interpersonal skills, with a customer-centric approach
- Proficiency in using Microsoft Office suite, particularly Excel, Word, and PowerPoint
- A team player with the ability to work collaboratively across different departments
Responsibilities
What you'll be doing
Coordinate sales and operational activities to support daily business functions :
Handle spare parts sales coordination :
Logistics & Documentation :
Reporting & Support :
Benefits
Additional Benefits
Skills
Microsoft Office Communication Skills Data Analysis
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Admin • Senai, Johor, Malaysia