Executive Assistant

Ambition is a leading recruitment and executive search business operating across key international cities including London, Kuala Lumpur, Hong Kong, Singapore, Sydney, Melbourne, and New York. Watermark Executive Search delivers results for Australian organisations with over 40 years of experience, focusing on Executive or Interim Searches, Board Appointments and research. The group is dedicated to building better futures by matching skills and interests with job opportunities to fulfil professional ambitions.

The Role We are seeking an Executive Assistant / Project Administrator to provide high level executive and administrative support to two to three Partners as they lead search assignments from inception to completion, ensuring projects are compliant and efficient while delivering the highest level of service to clients and candidates. You will also manage administrative functions of the business and provide executive support to a team of Partners and Research Managers.

What You Bring

Advanced MS Office skills (Word, PowerPoint, Excel) and data entry

Demonstrated background as an Executive Assistant or Project Administrator or similar with a strong customer focus

Experience providing effective support to senior executives in day-to-day operations and delivering excellent service to clients and candidates

Experience managing stakeholders across Australia, including scheduling, communication and client-facing coordination

Highly organized with strong attention to detail and time management skills

Ability to work as part of a team as well as independently

Excellent verbal and written communication

Proactive initiative in supporting colleagues to achieve individual and team outcomes

Build strong relationships with internal and external stakeholders

Strong organizational and administrative skills

Ability to remain calm under pressure

Ability to prioritise workload and meet agreed timetables

Executive & Project Support

Admin support for Partners and Associates of the Search management practice

Manage search assignment timelines and coordinate project briefings

Prepare high-calibre proposals, position descriptions, candidate briefs, and advertisements in line with organisation branding

Maintain accurate data and generate internal and client-facing reports

Organise panel interviews and boardroom events as well as travel logistics

Handle diary management, meeting scheduling and VC coordination

Ensure timely invoicing and expense processing

Maintain internal databases and records (Invenias, Astute)

Liaise with marketing for LinkedIn job posts and content uploads

Support reference checks and compliance processes

Assist with continuous improvement of systems and procedures

Provide overflow support to teams in Sydney and Melbourne

Coordinate with building concierge and internal teams on office matters

Deliver high-quality client and candidate care, including in-person interactions

Take on other assigned tasks / activities as needed

What can we offer?

Flexible working arrangements

Opportunity to travel to Australia to meet the team

Ready to explore a new opportunity? We’d love to hear from you. Apply today or connect with us directly at

Note : This description reflects the responsibilities and requirements of the role without additional postings or unrelated notices.

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