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Purchase to Pay Executive

Purchase to Pay Executive

Barry CallebautPetaling Jaya, MY
20 days ago
Job description

Purchase to Pay Executive

Location :

Petaling Jaya, 10, MY, 47800

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role

We are seeking an experienced and detail-oriented Purchase to Pay Executive to join our Global Business Services (GBS), APAC Team in Barry Callebaut. The Purchase to Pay Executive will be responsible for managing the validation of invoice, invoice posting process, ensuring accurate and timely invoice submission, performing month-end-closing activities, and preparing KPI control reports. The ideal candidate should have a strong understanding of account payable procedures, good communication skills, ability to collaborate effectively with various stakeholders and a keen eye for detail.

Key Responsibilities includes

Management

  • Review, validate the invoice, and post the invoice in a timely manner.
  • Investigate and resolve any discrepancies or issues with invoices, coordinating with internal departments or vendors as needed.
  • Monitor the ticket for urgent requests received via ServiceNow and take timely action.
  • Handle and respond to all incoming AP inquiries
  • Perform ad-hoc tasks whenever required
  • Prepare Balance Sheet Account Reconciliations & GRIR report : Conduct preliminary reconciliations every second week and finalize the review at the end of the month

Month-End Closing

  • Perform month-end-closing activities related to 3rd Party Account Payable, Monthly reconciliation, ensuring all payables are accurately recorded and communicate the status with the vendor
  • Ensure that the monthly accounts payable internal control process is completed

    • Vendor Management

  • Manage and respond to inquiries concerning invoice posting
  • Collaborate with purchasing and receiving departments to address vendor-related matters
  • Evaluate vendor performance and provide feedback to relevant stakeholders

    • Stakeholder Engagements

  • Maintain positive relationships with vendors and other stakeholders, addressing any concerns and ensuring timely payments.
  • Cross-Functional Collaboration : Collaborate with other departments, such as Procurement, Finance, and Tax, to ensure smooth operations and resolve any cross-departmental issues.

    • Documentation

  • Document all the process changes and ensure all SOIs are reviewed and approved

    • Communication

  • Serve as first point of contact for Purchase to Pay – Account Payable Team
  • Support Assistant Manager / Manager on internal and external audit as necessary

    • Continuous Improvement

  • Support global system enhancement and new implementation initiatives
  • Able to look into areas of process Optimization & Improvements
  • Provide input for ongoing development and improvement on system, operation process and GBS initiatives

    • About you

  • Bachelor degree in accounting, finance or similar field
  • Minimum 1-2 years of working experience in finance or accounting
  • High proficient in both written and spoken English
  • Proficiency in Mandarin (written and spoken) is a plus
  • Knowledge on end to end Account Payable process
  • Experience in Shared Services Centre / GBS environments is preferred
  • Knowledge about systems such as SAP, Microsoft Office and web-based applications preferred
  • Hybrid working time and extended working hours may require for Monthly / Quarterly / Yearly Financial Closing
  • Travel may require upon line managers and company request
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