Document Controller / QA Engineer

Responsibilities

• Manage the complete document lifecycle (creation, review, modification, issuance, distribution, and archiving)
• Maintain electronic and hard copy document management systems
• Ensure all documents are properly registered, classified, and indexed with correct document numbers, revisions, and status
• Prepare and distribute transmittals to internal teams, clients, contractors, and vendors
• Implement and monitor document control procedures in compliance with company policies and project requirements
• Quality Assurance & Compliance :
• Ensure all documentation meets company standards and compliance requirements (e.g., ISO 9001)
• Maintain accurate and up-to-date master document registers and logs
• Manage access rights and control of confidential and sensitive documents
• Support internal and external audits by providing required documentation
• Liaise effectively with internal departments and external customers
• Provide training and support to staff on document management systems and processes
• Assist team members in quick retrieval and location of documents
• Administrative Tasks :
• Systematically archive all project documents and company records upon project completion
• Handle document printing, scanning, and photocopying as required

Qualifications & Requirements

Education : Diploma or Degree in Business Administration, Information Management or related field.

Experience : Minimum 2 years of experience in document control or related administrative role. Experience in manufacturing is preferred.

Technical Skills :

Proficient in Microsoft Office (Word, Excel, Outlook)

Language Skills :

Required : Excellent verbal and written communication skills in Malay and English

Knowledge of Mandarin or other languages will be an added advantage

Soft Skills :

Exceptional attention to detail and accuracy

Excellent organizational and time management skills with ability to multitask in a fast-paced project environment

Good communication and interpersonal skills

Ability to handle confidential information with discretion

Methodical and systematic work approach

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