Supervisor / Assistant Manager Company Secretary

Supervisor / Assistant Manager Company Secretary

MVC Resources Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Overview

Senior-level Company Secretary role responsible for providing statutory compliance guidance, managing a portfolio of local and international entities, and ensuring governance and regulatory compliance across entities.

Responsibilities

• Provide clients with guidance on statutory compliance, corporate structures, governance standards, and related secretarial matters.
• Oversee a portfolio of local and international entities, handling full-spectrum corporate secretarial functions including incorporations, structural changes, and company wind-ups.
• Maintain and update statutory documents and records in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia Listing Requirements, Stamp Act, and other regulatory bodies.
• Ensure adherence to all corporate laws, statutory filing requirements, and governance frameworks.
• Monitor deadlines and ensure accurate and timely submission of statutory filings in accordance with regulatory best practices.
• Draft and submit resolutions, forms, and other necessary documents to the appropriate authorities as part of company secretarial operations.
• Assist in the planning and execution of Board and shareholder meetings (BODMs, AGMs, EGMs), ensuring all statutory and procedural obligations are fulfilled.
• Coordinate and liaise with clients, auditors, tax consultants, legal counsel, and government agencies on secretarial-related issues.
• Manage client onboarding processes, including KYC checks and compliance with internal acceptance standards.
• Support business development initiatives by responding to new client inquiries, preparing proposals, and facilitating the onboarding process.
• Build and maintain strong client relationships, effectively managing expectations and addressing concerns to ensure satisfaction and continuity.
• Review and supervise team members’ work prior to submission to clients, ensuring accuracy and compliance.
• Proactively manage client expectations and ensure timely delivery of services.
• Perform other duties and special assignments as delegated by management or your direct supervisor.

Requirements

Job details

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