Personal Assistant

About Us

Fairview International School (FIS) is a transformative educational institution dedicated to pioneering change. As Malaysia’s leading International Baccalaureate (IB) school and consistently ranked among the Top 100 IB Schools in the World for five consecutive years, we are committed to delivering exceptional IB education to students from diverse backgrounds. At FIS, we strive to make high-quality education accessible to more families, fostering a global perspective and empowering future leaders. Join us in our mission to make a meaningful impact in education.

Why Join Us

At Fairview International School, you will be part of a forward-thinking institution where you can make a real difference in the lives of students. You will have the opportunity to work alongside dynamic teams, develop your skills, and contribute to Fairview’s mission of offering an exceptional IB education. We offer a supportive, innovative work environment where creativity and forward-thinking are encouraged.

Personal Assistant to Chairman

Responsibilities :

• Confidentiality Management : Handle confidential and sensitive documents and information with the utmost discretion, in alignment with Fairview’s commitment to maintaining a high standard of privacy and integrity.
• Calendar & Appointment Management : Manage and maintain the Chairman’s appointments and calendar, ensuring efficient scheduling of meetings and prioritizing key engagements.
• File & Record Management : Organize and maintain the Chairman’s files and records in an orderly and secure manner, ensuring quick access when required.
• Document Management : Ensure that documents requiring the Chairman’s signature are signed promptly and returned to the correct sender, maintaining an organized flow of communication.
• Office & Meeting Room Maintenance : Oversee the upkeep of the Chairman’s office, meeting room, and surrounding areas, ensuring a professional and welcoming environment at all times.
• Meal & Medicine Management : Coordinate daily meals and manage the Chairman’s medication schedule, ensuring that all health-related needs are efficiently met.
• Financial Management : Oversee the management of the Chairman’s credit cards, club memberships, and other financial obligations.
• Leave Application Management : Extract senior staff leave applications for Chairman’s approval on a weekly basis to ensure smooth operational planning.
• Transaction Authorization : Authorize daily financial transactions (OCBC / CIMB / Maybank) on behalf of the Chairman in compliance with organizational protocols.
• Travel Arrangements : Make necessary travel arrangements for the Chairman, including booking transportation, accommodations, and related travel requirements.
• Event Planning & Coordination : Plan and assist with organizing company events, aligning with the vision of Fairview’s mission to provide an exceptional educational experience.
• Support to Senior Management : Provide administrative support to other senior management staff as needed, ensuring alignment with overall operational goals.
• Corporate Gift Management : Manage and maintain stock of corporate gifts for various internal and external occasions.
• Hospital Visit Authorization : Issue Guarantee Letters for senior management staff for hospital visits or admissions as required.
• Floral Arrangements : Arrange for flowers or wreaths for appropriate occasions to ensure thoughtful gestures are communicated on behalf of the Chairman.
• Ad-Hoc Tasks : Handle any additional tasks as directed by the Chairman, with flexibility and attention to detail.

Management Payroll Administration

Responsibilities :

Qualifications

Additional Skills / Attributes

Application Process

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to Please include “PA Application” in the subject line.

Fairview International School is an equal opportunity employer, committed to promoting diversity and inclusion in the workplace.

Deadline of submission : 20 Nov 2025

This role combines high-level administrative support with critical payroll management responsibilities, providing an opportunity to contribute directly to Fairview’s mission of delivering high-quality education. If you are a proactive, detail-oriented professional seeking to make a significant impact, we encourage you to apply.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Education Administration Programs

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