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Procurement Executive

Procurement Executive

XMU JIAGENG EDUCATION DEVELOPMENT SDN BHDSepang, Selangor, Malaysia
17 hours ago
Job description

Procurement Operations

  • Manage end-to-end procurement processes in full compliance with the university's policies and procedures.
  • Handle a wide range of procurement activities, including the sourcing and purchasing of goods, services, and facility-related projects such as maintenance and renovation.
  • Prepare and review procurement documents including purchase proposals, requisitions, RFQs, tender evaluations, contracts, FATs, and PCFs.
  • Support procurement planning and contribute to cost optimization and process improvement initiatives.

Interdepartmental Coordination and Support

  • Communicate with various departments / schools to understand their procurement needs and provide timely and professional support.
  • Offer guidance and training to departmental procurement representatives to ensure alignment with procurement policies and procedures.

    • Supplier and Market Management

  • Assist in the selection, evaluation, and negotiation of vendors to ensure product / service / project quality, delivery timeliness, and value for money.
  • Conduct supplier performance reviews and maintain effective working relationships.
  • Perform market research, supplier analysis, and cost benchmarking to support procurement decisions.

    • Site Coordination and Project Support

  • Participate in the on-site management of construction, renovation, and maintenance projects.
  • Coordinate with contractors, suppliers, and relevant internal teams to ensure project progress, safety, and compliance with contract terms.
  • Monitor on-site work schedules, resolve issues as they arise, and help ensure projects are completed on time and within budget.

    • Compliance, Documentation, and Reporting

  • Maintain accurate and complete procurement records for audit and reporting purposes.
  • Support internal audits, compliance checks, and the preparation of procurement reports as required.

    • Teamwork and Other Duties

  • Work collaboratively with team members, sharing responsibilities and providing coverage during peak workloads or staff absences.
  • Perform other related duties as assigned by the supervisor.

    • REQUIREMENTS

  • Bachelor's degree or above in Procurement, Business, Engineering, or related fields.
  • At least 2 years of procurement experience, preferably with exposure to construction or facility projects.
  • Familiar with procurement procedures, tendering, and vendor management.
  • Strong organizational and communication skills; able to handle multiple tasks under pressure.
  • Proficient in MS Office; experience with ERP or procurement systems is a plus.
  • Basic knowledge of construction or engineering terms is preferred.
  • Mandarin proficiency and CAD skills are advantages.
  • Detail-oriented, proactive, and a good team player.

    • Job Type : Full-time

    Benefits :

  • Cell phone reimbursement
  • Dental insurance
  • Flexible schedule
  • Free parking
  • Health insurance
  • Opportunities for promotion
  • Professional development

    • Work Location : In person

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