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Administration

Administration

APPING TECHNOLOGY SDN BHDKuala Lumpur, Kuala Lumpur, Malaysia
18 hours ago
Job description

About the Role

We're looking for an organised, proactive Associate to support our end-to-end business operations across tender management, business development, marketing, and office administration. You'll coordinate cross-functional tasks, keep documentation airtight, and help drive growth initiatives while keeping the office running smoothly.

Key Responsibilities

  • Tender Management (primary)
  • Track RFIs / RFQs / RFPs and maintain a live bid calendar; run bid / no-bid assessments with stakeholders.
  • Own tender documentation : requirement mapping, compliance matrix, forms, formatting, signatures / seals, annexes, and portal submissions.
  • Coordinate inputs from Technical, Finance, Legal, and HR; ensure all mandatory docs (COI, profiles, case studies, CVs, forms) are current.
  • Prepare standard packs (company profile, project references, CV library) and maintain a version-controlled repository.
  • Log outcomes, conduct post-mortems, and update a win-loss database.
  • Business Development
  • Research prospects, build target lists, and qualify leads; keep CRM data clean and up to date.
  • Coordinate outreach, meetings, and demos; prepare decks, proposals, and MoUs / SOWs with guidance.
  • Track pipeline, generate weekly BD reports (coverage, stages, probabilities), and follow up on action items.
  • Support partner / channel onboarding and simple vendor registrations.
  • Marketing
  • Execute a basic content calendar (LinkedIn / website / email) : write posts, case snippets, and light design edits.
  • Prepare sales collateral (one-pagers, datasheets, pitch slides) and keep them versioned.
  • Assist with webinars / events : invites, registrations, venue / vendors, and post-event follow-ups.
  • Pull simple analytics (impressions, CTR, form fills) and recommend quick optimisations.
  • claims collation.
  • Vendor & asset administration : PR / PO support, simple vendor sourcing / quotes, inventory lists, and petty cash logs.
  • Basic HR / admin support : onboarding checklists, access requests, policy acknowledgements, and training attendance records.
  • Ensure document hygiene : consistent naming, foldering, and retention.
  • Ad-hoc Operations Support
  • Data cleaning and spreadsheet work for reports / dashboards.
  • Process documentation (SOPs / checklists), UAT coordination, and compliance pack assembly.
  • Other reasonable tasks to support smooth day-to-day business operations.

Qualifications

  • Bachelor's in Business / Management / Marketing / Administration or related; Diploma with strong experience considered.
  • Entry level in operations / admin / BD / marketing or tender support (fresh grads welcome).
  • Excellent written & verbal communication in English and Malay; Mandarin a plus.
  • Strong Excel / Google Sheets (lookups, pivots), PowerPoint / Slides, and document formatting skills.
  • Familiarity with CRM and Canva / PowerPoint will be an added advantage.

    • Competencies

  • Detail-obsessed and deadline-reliable (you catch document gaps before they become issues).
  • Structured organiser with strong follow-through and stakeholder coordination.
  • Business-writing clarity, basic copyediting, and presentation sense.
  • Learning agility; comfortable switching between admin tasks and growth projects.
  • High integrity and discretion handling confidential information.

    • Success Metrics (KPIs)

  • Tender discipline : 100% on-time submissions; ≤1% admin / compliance errors.
  • Pipeline hygiene : 100% of active deals updated weekly; ≥3× coverage target.

    • Job Type : Internship

    Pay : RM1,000.00 per month

    Benefits :

  • Professional development
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    Administration • Kuala Lumpur, Kuala Lumpur, Malaysia