Personal Assistant to Managing Director

Responsibilities

Manage the MD’s calendar, schedule meetings, and coordinate appointments.

Handle travel arrangements, accommodations, and itineraries.

Prepare reports, presentations, and correspondence as required.

Take

accurate and detailed meeting minutes , distribute them promptly, and follow up on action items.

Act as the primary point of contact between the MD and internal / external stakeholders.

Maintain confidentiality and handle sensitive information with discretion.

Assist with project coordination, follow-ups, and tracking of deadlines.

Organize and maintain filing systems (digital & physical).

Provide personal support when necessary, including errands and ad-hoc tasks.

Requirements

Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.

Excellent organizational and multitasking skills.

Strong written and verbal communication skills in

English, Bahasa Malaysia, and Chinese (Mandarin) .

High level of professionalism, discretion, and confidentiality.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools.

Strong note-taking and writing skills for meeting minutes.

Ability to work independently and manage time effectively.

Minimum Diploma / Degree in Business Administration or related field (preferred but not mandatory).

Job Type : Full-time

Free parking

Maternity leave

Education and Experience

Education : Diploma / Advanced Diploma (Preferred)

Experience : Personal Assistant : 1 year (Required)

Language : English, Bahasa Malaysia, Mandarin (Chinese)

Note : Please ensure the job description remains focused on the role and does not include prompts about fraudulent reporting in the live posting.

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