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HR & Admin Executive

HR & Admin Executive

Salcon BerhadPetaling Jaya, Selangor, Malaysia
1 day ago
Job description

Monthly Payroll Processing

  • Compile and checking all employee attendance, overtime claims, allowances, commission, deductions, and other payroll-related data.
  • Process accurate salary computation in line with employment contracts and statutory requirements for all healthcare employees.
  • Ensure timely salary disbursement and reporting to the Finance department and relevant parties.
  • Liaise with system vendor to resolve any HRIS issues related to employee profile, access and payroll.

Statutory Contributions & Compliance

  • Calculate and submit contributions for LHDN (PCB), EPF (KWSP), SOCSO (PERKESO), EIS, and HRDC, PTPTN / ZAKAT & etc.

    • Income Tax Management

  • Accurately deduct PCB (Potongan Cukai Bulanan) as per LHDN guidelines.
  • Register new hires with LHDN CP22 forms within the deadline to LHDN and manage tax forms (TP1, TP3).
  • Submit Monthly Tax Deduction filings via e-PCB or e-Data PCB in time.

    • Year-End Payroll Reporting

  • Prepare and issue EA Forms (Borang EA) to all healthcare employees before the statutory deadline.
  • Submit Company Form E (Borang E) through e-Filing or e-Data Prais before the statutory deadline.
  • Assist with annual salary increment, bonus processing, and promotion details update.

    • Payroll Documentation & Audit Support

  • Maintain accurate, up-to-date payroll records and supporting documents for both jurisdictions.
  • Provide documentation and clarification during internal and external audits.
  • Prepare regular payroll reports and collaborate with Finance for financial reconciliation and reporting.

    • Employee Support & Communication

  • Attend to employee enquiries on payslips, statutory deductions (EPF, SOCSO, EIS), income tax, and other payroll matters.
  • Coordinate closely with Finance teams to ensure accurate employee data and resolve discrepancies.

    • Human Capital Support

  • Talent Acquisition : Assist the full-cycle recruitment process.
  • Performance Management : Support the implementation of performance appraisal and follow-up on progress.
  • Training & Development : Identify organizational and individual training and development needs through skills gap analysis and consultation with managers.
  • Employee Engagement & Welfare : Plan and execute employee engagement activities and events to foster a positive work culture.
  • Compliance & Policy : Develop, implement, and maintain HR policies and procedures in compliance with labor laws and regulations.
  • Compensation and Benefits : Administer compensation and benefits programs.
  • Handle staff claims, benefits administration, and general HR enquiries.
  • Prepare HR letters including contract renewal, confirmations, salary revisions, confirmation of appointment, and employment certifications & etc.
  • Support the HRA Manager with assigned tasks as needed.
  • Updated staffs GPA listing and handle staff medical / SOCSO claims, if any.
  • Conduct investigation and Domestic Inquiry (major misconduct) or attend conciliation at IR or Labour Department whenever required.

    • Job Requirements :

  • Bachelor's degree in human resources, Accounting, Business Administration, or a related field. Relevant HR or payroll certifications (e.g., Certified Payroll Professional, Malaysian Institute of Human Resource Management certification).
  • Minimum 5 years of experience in HR & Administration. At least 3 years of relevant HR experience, preferably in payroll or generalist roles.
  • Familiar with local employment laws, statutory contributions (EPF, SOCSO, EIS, Income Tax, HRDC, etc)
  • MUST Proficient in payroll software ( QUICKPAY).
  • Strong knowledge of Microsoft Excel (pivot tables, formulas, VLOOKUP, etc.)
  • Experience in dealing with healthcare regulatory bodies and ensuring HR compliance with healthcare laws.
  • Good communication and interpersonal skills.
  • Willing to travel to all Healthcare division for HRA matters.
  • Working Location : Phileo Damansara, Selangor
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    Admin Executive • Petaling Jaya, Selangor, Malaysia