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Business Admin Executive

Business Admin Executive

SalesWorks GroupKuala Lumpur, Kuala Lumpur, Malaysia
30+ days ago
Job description

About SalesWorks

Since 1995, SalesWorks has driven powerful outcomes for brands across more than 6 Asian markets by leading the way in face‑to‑face marketing, customer acquisition and fundraising. With a commitment to operational excellence and innovation, we support our teams with the tools and talent they need to thrive. We’re now looking for a highly organised, dependable and detail‑oriented individual to help keep our internal operations running smoothly.

About The Role

Are you a natural multitasker who thrives on structure and clarity? We’re looking for a Business Admin Executive to join our Executive Management Office. In this role, you’ll be the go‑to person for administrative support across departments, from compiling reports and handling internal coordination, to managing event logistics and tracking performance data. You’ll work directly with our General Manager and leadership team to keep things moving on time and on track. If you’re dependable, great with details and love working behind the scenes to make things happen, this role is for you.

Core Responsibilities

  • Administrative & Office Support : Serve as the primary point of contact for daily office administration, maintain accurate records for contracts, leases, insurance and asset registers, coordinate with vendors and manage general office logistics
  • Management Support & Internal Coordination : Manage the General Manager’s calendar and schedule meetings, organise leadership and cross‑functional team meetings; take minutes and track follow‑ups; support internal communications and ad‑hoc assignments across teams; act as a liaison between market teams and regional or group departments
  • Country Reporting & Data Consolidation : Compile weekly and monthly reports across functions (Sales, Ops, HR, Finance), track KPIs, headcounts and campaign performance metrics, create templates, dashboards, presentations and internal posters, support management with data requests and ensure reporting accuracy
  • Event Planning & Coordination : Source venues and vendors, handle bookings and payment documentation, manage attendee lists, event agendas and day‑of execution, create presentation decks and communications for internal events, track budgets, invoices and post‑event reporting

What We’re Looking For

Education & Experience

  • Diploma or Bachelor’s degree in Business Administration, Operations, or equivalent
  • 3–5 years of experience in admin, operations or project coordination roles

    • Skills & Competencies

  • Strong documentation, scheduling and reporting skills
  • High proficiency in Microsoft Excel and PowerPoint
  • Excellent organisational skills and attention to detail
  • Strong communication skills with a collaborative mindset
  • Ability to handle sensitive information with discretion

    • Bonus Traits

  • Analytical thinker comfortable with numbers and KPIs
  • Proactive and capable of managing multiple timelines independently
  • A reliable team player who thrives in fast‑paced environments

    • What We Offer

  • Hybrid work setup : 3 days remote, 2 days in‑office
  • Flexible working hours
  • What’s Up Wednesdays : Early COB at 1PM (local time) for a midweek break
  • Annual Leave accrued yearly
  • Birthday Leave
  • Health Insurance
  • Dental & Optical Benefits
  • A collaborative, inclusive, and fast‑moving environment that values initiative and impact

    • Want to help drive operational excellence from behind the scenes? Join us at SalesWorks and help power the systems that power great results.

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    Admin Executive • Kuala Lumpur, Kuala Lumpur, Malaysia