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Human Resource Executive

Human Resource Executive

CH Sdn BhdKuala Lumpur, Kuala Lumpur, Malaysia
1 day ago
Job description

Job description

Position Overview : As an HR Executive, you will play a vital role in supporting the Human Resources department's functions and activities within the organization. This entry-level position will give you the opportunity to gain valuable experience in various HR tasks while contributing to the overall success of the HR team.

Key Responsibilities :

Recruitment and Onboarding :

  • Assist in drafting job descriptions and job advertisements.
  • Post job openings on various job boards and company platforms.
  • Screen resumes and applications to identify potential candidates.
  • Coordinate interviews and assessments.
  • Participate in new employee onboarding processes, including preparing paperwork and conducting orientation sessions.

Employee Records and Documentation :

  • Maintain accurate and up-to-date employee records in both physical and electronic formats.
  • Assist in managing HR databases and systems.
  • File documents, such as contracts, training records, and performance evaluations.

    • HR Administrative Support :

  • Provide general administrative support to the HR team.
  • Assist in scheduling meetings and interviews.
  • Help in organizing HR events, workshops, and training sessions.
  • Respond to routine inquiries from employees regarding HR policies, benefits, and

    • procedures.

    Benefits and Compensation :

  • Assist in administering employee benefits programs.
  • Support the HR team in updating and communicating compensation changes.
  • Help with data entry related to payroll and benefits administration.

    • Compliance and Policies :

  • Assist in ensuring compliance with labor laws and company policies.
  • Participate in maintaining and updating HR policies and procedures.

    • Employee Relations :

  • Provide assistance in resolving minor employee inquiries and concerns.
  • Support HR in addressing workplace issues and conflicts.

    • Training and Development :

  • Assist in coordinating training sessions and development programs.
  • Help in tracking employee training and development progress.

    • Payroll :

  • Responsible for end-to-end payroll, including ad hoc payroll, timely and accurately accordingly to set payroll timeline.
  • Manage leave system, attendances and verify all attendances, claims, allowances and overtime before payroll processing.
  • Prepare various monthly HR reports.

    • IR :

  • Manage and resolve industrial disputes, grievances, and conflicts between employees and management while upholding legal and ethical standards.
  • Liaise and represent the company in negotiations with regulatory agencies, arbitrators, mediators, auditors, trade unions and government bodies eg. Labour Department / IR Department advocating where required.
  • Ensure full compliance with Malaysian labor laws, regulations, and industrial agreements.
  • Prepare and submit necessary documentation for labor disputes and negotiations.
  • Plan and manage Employee Relations programmes and initiatives to create harmonious relationships and a conducive working environment amongst employees and the management.
  • Handle Team Member's misconduct issues such as to conduct counselling, issue show cause, warning, suspension, termination, and other related to IR letter.
  • Advise management on employee relations policies and practices.
  • Conduct technical or domestic inquiry as part of the investigation.
  • Assist to ensure employee disciplinary issues are implemented and in accordance with the Company Code of Conduct, Employment Act 1955, and Industrial Relations Act 1967.
  • Develop, update, and implement HR and ER SOPs, processes, and tools to deliver required changes at all levels of the organisation in accordance with local labor laws.

    • Qualifications :

  • Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).
  • Basic understanding of HR principles, practices, and regulations.
  • Strong organizational and time management skills.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and accuracy in data entry and record-keeping.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with HRIS (Human Resources Information System) software is a plus.

    • Personal Attributes :

  • Enthusiastic and eager to learn about HR processes.
  • Proactive and able to take initiative.
  • Team player with a positive attitude.
  • Adaptability to a dynamic and fast-paced work environment.
  • Strong interpersonal skills and the ability to establish professional relationships.

    • Benefits : Medical allowance

    Parents allowance

    Team building

    Annual dinner

    Company trip to overseas

    Salary increment

  • & Bonus

    • Hostel

    Staff Facilities

    Opportunity for promotion

    50% child education discount

    Staff award / recognition

  • Terms & Conditions Apply)

    • Job Type : Permanent

    Pay : RM2, RM3,200.00 per month

    Work Location : In person

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    Human Resource Executive • Kuala Lumpur, Kuala Lumpur, Malaysia