Executive Assistant

We are seeking an experienced and highly organized Executive Assistant to support the Chief Executive Officer (CEO). This role combines executive-level support with office management responsibilities, ensuring smooth operations and effective coordination between the CEO, internal teams, external stakeholders, and legal partners.

Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and coordination of travel arrangements, transportation, and accommodation.
• Prepare and check claims, submissions, and support expense reporting.
• Prepare, review, and organize documents, presentations, and reports for internal and external stakeholders.
• Serve as the primary point of contact between the CEO and internal teams, business partners, and external stakeholders.
• Coordinate and support board meetings, leadership team meetings, and company events, ensuring agendas, materials, and minutes are well-prepared.
• Draft, review, and manage correspondence, reports, and proposals on behalf of the CEO.
• Liaise with internal / external lawyers on related legal documents and ensure timely filing and safekeeping of company’s contracts.
• Oversee office administrative operations, including facilities, pantry, cleaners, printers, stationeries, water dispensers, air-conditioning servicing and building’s management.
• Handle confidential documents and communications with the highest degree of discretion.
• Provide ad hoc administrative support and project assistance as assigned.

Job Requirements

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